Administrative Professionals Recruiting

Administrative AssistantKimley-Horn is seeking an Administrative Assistant for our dynamic regional HR team. You will play a crucial role in supporting our Midwest HR team and ensuring the smooth operation of various HR administrative functions. This HR Assistant opportunity is an office-based role located in our Chicago West office at 4201 Winfield Road, Suite 600, Warrenville, Illinois (IL) 60555.ResponsibilitiesManage the onboarding and integration tasks including pre-employment paperwork, background checks, and drug tests for new hires.Partner with HR Coordinator or Partner to undergo adjudication process pending results of new hire screenings.Manage I-9 process for new hires, including rectifying tentative non-confirmation results and employment authorization reverifications.Enter new hire details into HRIS system in accordance with onboarding guidelines and best practices.Schedule new hire orientation and assign any required new hire trainings.Manage and maintain personnel files via HRIS Document Manager and hard copies.Assist Recruiters with job postings, career fair coordination, candidate interview coordination, travel arrangements and the processing of associated travel expenses.Use HRIS system to prepare reports.Manage calendars and help schedule meetings/conference calls.Support the organization and scheduling of training or other meetings as needed.Organize and maintain the HR supply room and order supplies.Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning, and filing.strong punctuation and grammar skillsProficient in MS Office Suite; highly proficient in Excel, Word, and OutlookProficient in Adobe AcrobatPositive, client service-orientedCollaborative and team-orientedCapable of managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment.Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.Our commitment to quality is only as good as the people behind it— that's why we welcome and develop passionate, hardworking, and proactive employees. Key Benefits at Kimley-HornExceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.Tuition reimbursement and extensive internal training programs.Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.