Receptionist for Administrative Professionals

Administrative Assistant II

BUSINESS UNIT NAME:

Capital Projects and Development
Under limited supervision, this position will provide a wide variety of complex clerical tasks using several office machines and software. Will assist the Resource Administrator and Project Inspectors with processing and tracking Right-of-Way Permits, Network Node Permits, and citizen complaints using e-Builder Software and GIS maps. Accurately and efficiently processes Waivers, Excavation Fill Permits, and enters data into e-Builders System and other departmental software. Will frequently work with other City Employees, Developers, Contractors, and the Public. Is responsible for filing and will serve as a backup receptionist, process outgoing mail and correspondence, and scan and maintain files on projects. Assist Resource Administrator and Project Inspector with processing and tracking Right-of-Way Permits, Network Node Permits, and citizen complaints using e-Builder Software and GIS Maps.
Processes Waivers, Excavation Fill Permits, Right-of Way and Node Permits
Effectively communicates with fellow personnel, contractors, and the public using tact and diplomacy.
Performs clerical duties related to the operation of the department.
Prepares reports from e-Builder and databases in a timely manner.
File all correspondence and documents related to Capital Projects & Development Engineering projects. Responsibilities includes filing, scanning, indexing files, and making copies, distributions as requested.
Serves as backup receptionist for the department; answer phones, greats the public and determines their needs; Minimum of two years clerical experience
Working knowledge of the personal computer with experience in Microsoft Office Suite. Basic knowledge of database and spreadsheet programs; e-Builder software experience preferred
Ability to use software including Internet, Outlook, Word, Excel, Access, JD Edwards, Adobe Acrobat, e-Builder and Hummingbird
Ability to use software including Internet, Outlook, Word, Excel, Access, JD Edwards, Adobe Acrobat, e-Builder and Hummingbird
Ability to operate a typewriter scanner, network printer, 10-Key, Filing system, fax machine, copier machine, multi-line phone and basic computer operation

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.
The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at View phone number on click.appcast.io.