FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant II
Staff Full-Time

Categories: Health Care Administration/Support

Department: 29090900 - MD-PEDS-ENDOCRINOLOGY
Administrative Assistant II
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
The Administrative Assistant II provides administrative and operational support to divisional faculty, staff, and leadership. General Administration:
Provides administrative support to divisional faculty, staff, and leadership by coordinating calendars, scheduling meetings and appointments, maintaining divisional contact lists, organizational charts, and shared resources. Drafts routine correspondence, reports, and administrative documents, monitors and responds to inquiries received through shared divisional email accounts and maintains records and files in accordance with university and departmental requirements. Serve as the primary point of contact for coordinating visiting professors and guest visitors. Maintains faculty curriculum vita, biographical sketches, and other professional documentation. Assists with coordination of service and maintenance activities for office and research equipment to ensure operational readiness.
Fiscal Support and Travel Coordination:
Assists with coordination of travel arrangements and accommodations for faculty, staff, visiting professors, and guest speakers, ensuring compliance with university policy and procedures. Process travel authorizations, reimbursements, purchasing requests, Marketplace requisitions, invoices, and other fiscal transactions. Assists with ordering, maintaining receipts, tracking, and distribution of office and divisional supplies while coordinating logistical arrangements, including lodging, transportation, and catering, for divisional activities and events.
Prepares agendas, meeting materials, and supporting documentation, attends meetings as assigned, records and distributes meeting minutes, and communicates follow-up actions to ensure timely completion of assigned tasks and effective communication among participants.
Special Projects and Other Duties:
Provides administrative support for special projects as assigned by the Division Administrator, Division Chief, or Associate Division Chief. 23.00 - $26.00 per hour
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Knowledge of UF rules and regulations regarding purchasing, P-cards, personnel, and travel.
Skilled in Excel, Word, and PowerPoint.
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Application must be submitted by 11:55 p.m. (Applications close: 12 Aug 2026 Eastern Daylight Time
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