FULL-TIME ADMINISTRATIVE PROFESSIONAL
ATS FAMILY
Administrative Assistant
Position Type Full Time Indirect Job Shift First Travel Percentage None Category Administrative
Instrumentation Technical Services (ITS), a wholly owned subsidiary of Applied Technical Services, LLC (ATS), is a West Chester, PA-based provider of calibration, metrology, and instrumentation services serving highly regulated industrial markets throughout North America. For more than 30 years, ITS has helped customers improve compliance, quality, reliability, and operational performance through accredited laboratory services, field calibration, automation support, and technical expertise.
ATS is a leading provider of critical testing, inspection, certification, and compliance services. ATS serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Together, Instrument Technical Services and ATS advance a shared mission to create a safe and reliable world through precise technical and professional services.
Administrative Assistant Calibration Department
Well established Calibration and Inspection service organization in West Chester, PA is seeking an Administrative Assistant for a full-time position.
Benefits include competitive compensation, 401K + company match, medical, dental, vision, short term and long-term disability, company paid life insurance, quarterly bonus opportunity, tuition reimbursement, paid holidays, and a paid time off/vacation package, and MORE! ATS is a drug free environment.
Data entry into computer database from Lab Travelers and Field Service Reports. Scanning and/or mailing customer invoices.
Receiving vendor invoices and matching purchase order and packing slips.
Outsourcing equipment to Vendors
Accounts payable/receivable data entry, posting and processing vendor invoices for payment.
Scan file folders, renaming and storing to appropriate software databases.
Maintain computer software recall databases.
Preparing quotes and correspondence and other documents
Able to communicate with clients daily, Project coordinator for a couple of our large customers.
Reviewing files and invoicing customers according to their purchase order requirements.
Shipping and receiving equipment in and out of the office as needed.
Assist with other administrative duties as needed.
Assist customer with status of equipment information.
3 to 5 years' administrative experience; or shipping/receiving experience desired.
- Proficient in Microsoft Office -Word & Excel; Data Entry Knowledge; Typing Skills
- High level of attention to detail on paperwork and equipment
- Demonstrated mechanical aptitude to recognize different types of equipment.
- A willingness to work occasional overtime is required.
High School Diploma or equivalent.
Bachelor's degree preferred but not required.
Shall provide their own cell phone with data plan for connection to ATS email and multi-factor authentication.
International Traffic in Arms Regulations ("ITAR"). S. citizens or nationals; (S. lawful permanent residents (i.e., "c) persons granted refugee status; or (d) persons granted asylum in the United States. EOE/AA/M/F/Vet/Disability
Applied Technical Services is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination due to race, color, religion, gender, age, national origin, disability, veteran status or any other protected characteristic as established by law.
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