Virtual EA

Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands.
We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. We are seeking an exceptional Executive Assistant to serve as a trusted partner to our Chief Strategy Officer/Co-Founder. This role is responsible for providing high-level executive support, maximizing executive effectiveness, and ensuring seamless day-to-day operations for company leadership.
You will operate at the center of the organization, helping leaders stay focused on the highest-impact priorities by managing complex schedules, coordinating critical activities, streamlining communication, and driving operational excellence. The ideal candidate is proactive, highly organized, and thrives in fast-paced, high-growth environments where priorities shift quickly and discretion is essential.
The ideal candidate has experience supporting founders, CEOs, managing partners, or senior executives in environments such as venture capital, private equity, management consulting, investment banking, or high-growth technology companies.
Coordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes.
Assist with in-person events/appearances (must be able to travel).
Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation.
Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests.
Draft, edit, and manage executive communications and correspondence.
Handle confidential and highly sensitive information with exceptional judgment and discretion.
Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities.
Manage logistics for investors, board members, customers, partners, and candidates.
Support strategic initiatives and special projects as assigned by leadership.
Help create structure and operational excellence in a fast-moving, high-growth environment.
Office Operations & Workplace Support

Coordinate office logistics and workplace vendors as needed.
Help ensure office spaces are organized, professional, and operating smoothly.
Support onboarding logistics and workplace coordination in partnership with People Operations and IT.
3-6+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams.

• Venture Capital
• Private Equity
• Exceptional organizational and project management skills.

Must be able to travel.
We offer a competitive and thoughtfully structured compensation package designed to align with impact and growth.
In addition to cash compensation, we offer equity and a comprehensive benefits package to support you both professionally and personally.
Team members are expected to work from our San Francisco office at least three full days per week, with the remaining days worked remotely and are expected to be available during agreed working hours and to maintain sufficient overlap with the relevant team’s time zone. We value in-person collaboration, active communication, responsiveness, and close partnership across teams.
We are committed to building a diverse and inclusive team and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic.
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