Buyer Purchasing (supply chain/logistics/manufacturing)..

Procurement & Meeting Operations Specialist
Employment Type: 12-Month Contract Engagement with Potential for Extension

Brooksource is seeking a Procurement & Meeting Operations Specialist to support a leading Pharmaceutical Manufacturing organization's Product Research & Development (PR&D) division. This team plays a critical role in advancing scientific innovation while enabling the manufacturing scalability required to bring life-changing therapies to patients around the world.

As the organization continues to expand its research and development capabilities, this individual will provide operational support across procurement activities, supplier coordination, purchase order management, and leadership meeting operations.

This position offers the opportunity to work in a highly collaborative, fast-paced environment where operational excellence directly supports scientific discovery and product development.

This is not an administrative support role. The ideal candidate will bring experience working within procurement, operations, finance, or project coordination functions and demonstrate the ability to manage competing priorities in a regulated and complex business environment.

Procurement Operations & Purchase Order Management

Create, issue, and manage purchase orders within SAP or a comparable ERP platform.

Monitor open purchase orders and proactively follow up on deliveries, invoices, and service confirmations.

Track procurement activities and prepare operational reports related to spend, accruals, and purchase order status.

Ensure procurement activities comply with internal controls, quality standards, and applicable industry regulations.

Meeting Operations & Leadership Support

Coordinate scheduling, logistics, and operational activities for leadership and cross-functional meetings.

Develop agendas, consolidate presentation materials, and distribute meeting content in advance.

Document key decisions, outcomes, and next steps from meetings.

Support both virtual and in-person meeting logistics.

Assist with preparation of presentations, dashboards, and meeting materials for leadership reviews.

Manage SharePoint and Microsoft Teams sites to ensure documents remain organized, current, and accessible.

Coordinate logistics for site visits, vendor meetings, and strategic business reviews.

Bachelor's degree in Business, Supply Chain, Operations, Life Sciences, or a related field preferred.

3+ years of experience supporting procurement, purchasing, operations coordination, project administration, or business operations.

Experience creating and managing purchase orders within SAP or a similar ERP platform.

Experience supporting leadership meetings, project reviews, or operational governance processes preferred.

Experience working within SAP, Oracle, Microsoft Dynamics, or similar ERP systems.

Strong Microsoft Office skills, particularly Excel, PowerPoint, Outlook, and Word.

Experience utilizing SharePoint, Microsoft Teams, and collaboration platforms.

Ability to analyze operational data and generate reports to support business decision-making.

Experience supporting procurement or operations within pharmaceutical, biotechnology, manufacturing, or highly regulated industries.

Familiarity with procure-to-pay processes and financial controls.

Experience with Ariba, Coupa, or equivalent procurement platforms.

Understanding of quality, compliance, or regulated business environments.

Exposure to research and development, laboratory, manufacturing, or supply chain operations.

Brooksource Operational Services provides experienced professionals who help clients execute critical business and operational initiatives. This role offers a unique opportunity to support a pharmaceutical research and development organization during a period of growth and innovation while gaining exposure to procurement operations, cross-functional collaboration, and strategic leadership engagement within one of the world's most impactful industries.

#