Human Resources and Payroll Generalist

Provides specialized professional administrative support to all areas of the Human Resources Department. Employees in this classification perform both routine and non-routine administrative duties as dictated by the nature of the assigned task. Incumbents perform special projects as directed, with latitude for exercising independent judgment and initiative. Manages a full cycle recruitment process, including sourcing candidates, screening of employment applications for completeness and required qualifications, distribution to divisions, and scheduling of interviews.

Tracks status of applications to maintain an even and continuous flow of applications to the operating divisions.

Ensures that recruitment procedures are in compliance with Human Resources guidelines, policies, and local, State and Federal laws.

Attends job fairs and other events to educate the public about the Clerk’s Office.

Assists with advertising vacant positions, screens internal applications to assure criteria is met, prepares personnel files for supervisory review and transmits acceptance or denial letters to candidates.

Advises applicants of job opportunities, requirements, pay and benefits, work experience and educational qualifications according to prescribed standards.

Works with management and local educational institutions to fulfill recruitment needs.

Utilizes the HRIS to access and enter information pertaining to employment applications, new hires, payroll, performance evaluations, benefits, and other related information.

Collect, compile, and analyze HR data and metrics related to recruitment, applying this data to make recommendations.

Based on metrics and analysis, makes recommendations for policies and activities to improve existing metrics including changes to recruitment, training, and compensation offerings.

Generates reports concerning employee participation and employee engagement.

Updates and manages the HRIS relating to position control.

Review personnel actions and make necessary updates to the applicable form and HRIS.

Must be capable of performing special project work and replacing any non-exempt person’s tasks in their absence, and other duties as assigned.

Must have knowledge of federal regulations pertaining to HIPAA, FMLA, Workers’ Compensation, the Affordable Care Act, and other state and federal regulations, as well as health benefits administration best practices and keep current on any changes that may affect the organization, its policies, or customers.

Collect, compile, and analyze HR data and metrics related to employee benefits and leave, applying this data to make recommendations related to employee benefits and leave entitlements.

FUNCTIONS SPECIFIC TO TRAINING

Coordinate, develop, and deliver training programs, including New Employee Orientation, Customer Service, and job-specific skills training.

Identify training needs in collaboration with department heads and create tailored training plans.

Oversee the training lifecycle, including scheduling, facilitation and evaluation, to ensure quality and consistency.

Develop training manuals, lesson plans, and progress evaluations; monitor and report on training program effectiveness.

Maintain and update training records, track employee progress, and make recommendations for further development.

Serve as a liaison with external training providers and organize attendance at job fairs for recruitment and training purposes.

Participate in onboarding and orientation, ensuring a seamless transition for new hires, including training on company policies and benefits.

Knowledge of business English, spelling, punctuation, grammar style and diction.

Knowledge of local, State and Federal laws and regulations of personnel administrative policies and procedures.

Knowledge of the Clerk’s personnel policies and procedures, or the ability to learn and apply said policies and procedures.

Knowledge of computer systems/programs, including Word, Excel, & Power Point.

Ability to operate basic office equipment, e.g., printers, copy machines, telephone systems, facsimile machines.

Maintain open and effective communication with employees at all levels for the dissemination of information and effective divisional operations.

Ability to clearly communicate information both verbally and in writing.

Must be able to sit and use a computer for inputting or extracting information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

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