Head of Accounting - Banking

About Austin Regional Clinic

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years! We are one of Central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more.

Responsible for all aspects of the allocation of costs to the organization through the process of accounts payable, inventory and purchasing systems. Establish and maintain the organization’s accounting principles, practices, procedures and internal controls to ensure the generation of GAAP accrual based financial statements. Ensure compliance with the organization’s payment policies and funding requirements under its various agreements, while applying industry best practices. Accounting – Essential Functions

Prepares journal entries, including required workpapers for support, in compliance with GAAP and established accounting policies and procedures.

Organizes and coordinates the posting of entries to the general and subsidiary ledgers in order to maintain a timely close process.

Reviews the general ledger trial balance accounts and activity monthly for accuracy and reasonableness.

Coordinates the monthly closing of the payables, purchasing and inventory modules in the ERP system.

Responsible for understanding cash funding requirements by company to ensure payments are made by the appropriate company.

Responsible for understanding systemic balances and related reports to ensure the subsidiary detail is accurate and items (inventory and non‑inventory PO lines) are properly cleared in a timely manner.

Responsible for understanding the company’s virtual card program to include policies, banking website, workflow, and related accounting entries.

Prepares and performs weekly invoice register review to ensure integrity of data entry and proper coding prior to processing payment.

Ensures correcting entries are recorded in compliance with department policies and procedures to maintain system integrity and allow for data analysis.

Calculates weighted average unit cost in conjunction with review of invoice price variance reports.

analyzes the data to determine appropriate actions to continue to move the department forward.

Prepares weekly and/or monthly complete and accurate reconciliation of intercompany fundings in accordance with company agreements and accounting policies.

Oversees the monthly reconciliation of accounts payable, purchasing and inventory related sub‑ledgers to the general ledger.

Reconciles unsettled virtual card and credit card transactions with the company’s bank.

Reconciles accounts as assigned in accordance with department’s policies.

Taxes

Ensures accurate application of sales and use tax to vendor invoices in accordance with applicable state and local tax laws.

Ensures sales and use tax filings and payments are made in accordance with applicable state and local tax laws.

Manages the external state comptroller’s sales tax audit process and conducts internal reviews. Prepares private letter rulings for sales tax applicability.

Prepares required tax workpapers to prepare quarterly federal tax estimates and annual tax returns for all companies.

Accounts Payable

Oversees daily operations of the accounts payable department.

Manages, trains and develops accounts payable technicians and staff accountant.

Ensures all invoices are coded correctly and payments are made within payment terms to support GAAP financials, Enterprise Accounting Reporting initiatives and compliance with various management service agreements.

Responsible for vendor verification, setup and maintenance in all relative computer systems.

Identifies, develops and maintains internal controls and procedures related to accounts payable.

Assists with external and internal audits by providing accurate schedules, reports, and supporting documentation.

Develops and documents, in accordance with department policy, Statements of Position using established accounting principles, theories, concepts and practices.

Recommends and implements process improvements to increase efficiency and accuracy.

Responsible for thorough understanding and application of supply chain (Accounts Payable, Purchasing and Inventory) knowledge.

Provides ongoing training to administrative and operational staff.

Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct.

Responsible for gaining an understanding of the flow of data throughout the organization. There are multiple entities, multiple data sources and multiple systems—each of these must be well understood in order to be successful in this position.

Responsible for gaining an understanding of the allocation process as well as the data that drives the GAAP/EAR allocations to ensure allocation results are accurate and in line with financial reporting goals of the Organization.

High school diploma or GED.

Bachelor’s degree in accounting, finance, related field or equivalent combination of education and experience.

Five (5) or more years of experience in procurement to pay cycle, coding, GAAP accounting practices, intercompany transactions, integration of related activity into the financial statements, cost accounting, reconciliation preparation and resolution of identified discrepancies, and payables best practices required.

Experience with building complex spreadsheets using Excel and Access.

Experience with ERP systems (Oracle preferred).

Strong knowledge of accounting principles, practices, concepts, policies and procedures.

Knowledge of financial reporting concepts and preferred business practices.

Experience managing the accounts payable process.

Knowledge of intercompany activity and reconciliation.

Proficient PC skills including advanced Access and Excel skills.

Ability to effectively communicate with individuals utilizing a telephone, computer or other electronic device.

Skill in analyzing and interpreting financial records.

Ability to handle multiple projects simultaneously.

Ability to analyze and interpret statistical data/reports.

Ability to operate independently and prioritize effectively while handling substantial and diverse work volume and serving as a contributor for a growing organization.

Ability to use independent judgment and to manage and impart confidential information.