Virtual EA

The Executive Assistant provides comprehensive support to C-suite leaders and may also provide administrative support to the department and/or other leaders within the department. By serving as a trusted partner to executive leadership, this role allows the executive, and potentially other leaders in the department, to remain focused on the organization's highest priorities.

The Executive Assistant provides high-impact executive and organizational support to the Chief Information & Corporate Services Officer (CICSO) and the leadership team within the Technology & Corporate Services organization. This role goes beyond traditional administrative support to act as a culture driver, connector, and operational anchor.

This role requires exceptional organizational skills, emotional intelligence, and the ability to balance executive support with team engagement, events, and operational coordination.

Manage complex calendars, priorities, and confidential communications for assigned executive and select members of their leadership team.

Represent executive(s) professionally in virtual and in-person interactions, aligned with their established preferences and expectations.

Coordinate travel arrangements, optimize itineraries across time zones, and manage expense reports.

Serve as a bridge for smooth communication between executives, internal departments, and other executive/administrative assistants across the organization.

Meet deadlines in a challenging environment and proactively manage shifting and competing priorities.

Foster a supportive environment by mentoring members of the broader administrative team, encouraging professional growth, and strengthening the administrative assistant community.

Update and maintain business unit/departmental scorecards and KPIs.

Liaise as requested with Corporate Communications to support communications on behalf of business unit leadership.

Oversee end-to-end coordination, including presentation formatting, content and data collection, technical setup, IT coordination, invitations, dry runs, and post-event surveys.

Provide onsite support for requested meetings, collaborating with the administrative team to ensure successful outcomes.

Serve as a culture ambassador and engagement catalyst for the Technology & Corporate Services organization

Drive participation and connection across teams by organizing and promoting team events and happy hours, volunteer initiatives, and engagement activities that foster collaboration and inclusion

Support planning and execution of business unit offsites, workshops, and leadership sessions

This position will provide administrative support for the following individuals -

Enterprise Technology Director, Business Systems Director, Legal & Compliance Director

Assist in tracking and coordinating software renewals

printers, network circuits)

In-office presence is expected when supported executives or directors are on-site, as well as during key meetings, events, or activities requiring in-person support.

Highly resourceful collaborator with the ability to be extremely effective independently, taking projects from conception to completion.

Requires a flexible in-office presence, ranging from one to multiple days per week depending on the executive's schedule, meetings, and business needs.

A two-year associate or bachelor's degree is preferred.

5+ years of experience providing administrative support to senior leadership (VP level and above), experience managing the needs of multiple executives at once is preferred.

Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams, OneNote).

Experience with enterprise systems (SharePoint, travel, and expense software such as Concur, or similar).

Proficiency with executive-level slides and other content design.

Familiarity with virtual meeting platforms (Teams, Zoom).

Proficiency with AI platforms (e.g., Requires the ability to travel (10%).

We prioritize flexibility and staying connected to meeting your needs and help you achieve your goals. Flexible Workplace

Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors, including Power, Renewables, Transportation and Water. Ulteig is a trusted partner in engineering North America's essential infrastructure and leverages its expertise with a wide range of public and private clients.

At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productive, whether they choose to work remotely, hybrid, or in the office. Regardless of where you work, you are empowered to build a workday that best suits your strengths. We strive to ensure a balance and separation between home and work life. We support a flexible working schedule, so employees are able to focus on what's important to them.

Target Base Compensation Range for this role is $38.00 - $51.50/hour

* Factors that may be used to determine your actual salary include your job-specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.