Hourly Production Recruiter

Williams Lea by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries.

With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it’s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we’re the behind-the-scenes team making everything run smoothly.

Provides administrative, operational, and organizational support for onboarding and long-term integration. This role collaborates with firm administration, office and practice leadership, and all other internal stakeholders to support seamless transitions and contribute to the long-term success and retention of hires.

Supports in executing a tailored integration process for each new hire, including maintaining integration materials and coordinating milestone check-ins with new hires and firm leaders.

Assists in drafting and preparing individualized integration plans by reviewing recruiting materials, understanding the strategic rationale for each hire, identifying internal connections, and helping keep stakeholders aligned and on schedule.

Prepares materials and coordinates pre-arrival activities, including internal team meetings, pre-arrival calls with key stakeholders and partners, note-taking, follow-up summaries, and action items.

Coordinates introductions, office visits, and other onboarding activities; maintains onboarding checklists, workflow documents, and other recruiting and integration materials.

Supports the development and implementation of individualized integration plans.

Collaborates with internal teams to coordinate integration activities, manage timelines, prepare action items, and support structured check-ins.

Anticipates next steps, follows up proactively, and helps ensure that integration initiatives and programs are executed effectively and on schedule.

Data Analytics and Reporting:

Maintains integration databases, dashboards, and tracking systems used to monitor onboarding progress, integration milestones, and overall outcomes.

Collaborates with necessary departments to gather and organize relevant data.

Prepares draft reports and supporting materials for leadership related to integration milestones, retention, engagement, and business development outcomes.

Minimum 4 Year / Bachelor\'s Degree

Years of Experience: 2 Years minimum | Prior experience in hospitality, event management, and/or project management preferred

Proficient with webinar technology, Microsoft office suite, Internet research and other computer applications/skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience in InterAction or other CRM programs highly desirable

Strong customer service skills, able to anticipate needs

Strong attention to detail, organizational skills and the ability to handle multiple projects

Must be flexible in order to respond quickly and positively to shifting demands and opportunities; Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

#WLOH RRD is an Equal Opportunity Employer, including disability/veterans

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