Recruiter, Full-time Temporary (Remote)

Reports to: Operations Manager | Department: Operations | Classification: Non-Exempt, Full-Time | Level: Entry-Level
FoxHire is seeking a detail-oriented and people-focused Onboarding Coordinator to join our Operations team. The Onboarding Coordinator partners closely with the HR team on compliance matters and escalates issues as appropriate, while owning the day-to-day coordination and completion of onboarding tasks. Serve as the primary point of contact for new employees throughout the onboarding process, providing a professional and welcoming experience from first contact through start date
Handle daily inbound and outbound communication (phone, text, email) with employees, recruiters, and clients regarding onboarding status, documentation needs, and start date readiness
Manage the electronic onboarding process including pre-hire paperwork and portal completion follow-up
Track and maintain accurate status for all pending and active employee placements in company systems, ensuring real-time visibility for the Operations and Sales teams
Background Checks, Drug Screens & Credentialing
Apply the Ops Onboarding Decision Matrix to determine when to clear a candidate versus when to escalate to HR
Collect, review, and maintain licenses, certifications, immunization records, and other credentialing documents required for placement, particularly for healthcare roles
Flag expired credentials, incomplete documentation, or compliance gaps to the relevant Operations or HR team members before clearing a worker to start

Monitor the electronic I-9 process for new hires and rehires in the system
Escalate Tentative Non-Confirmations (TNCs) and Final Non-Confirmations (FNCs) to HR immediately
Maintain organized and compliant I-9 files, supporting periodic HR-led audits
Refer any document presentation questions, unusual situations, or potential eligibility concerns to HR before taking action

Compliance & HR Partnership
Use the Ops Onboarding Decision Matrix as the primary guide for all onboarding compliance decisions, escalating to HR whenever the situation falls outside routine processing
Stay current on internal systems, process changes, and any updated onboarding procedures communicated by HR or Operations leadership

Use and maintain company’s proprietary software (CRM+HRIS) and internal Operations processes with a high degree of accuracy and attention to data integrity
Perform other duties as assigned by the Operations Manager
High school diploma or equivalent required; Associate's or Bachelor's degree in Business, Human Resources, or a related field preferred

• 1-3 years of office experience required; HR or staffing industry experience is a plus (internships considered)
• Excellent written and verbal communication skills with a professional, customer-service-oriented approach
• experience with HRIS platforms, Google Suite, Slack, or ATS systems is a plus
• Familiarity with federal, state, and local employment regulations (FCRA, I-9/E-Verify, ACA) is a plus
• Ability to handle sensitive and confidential information with discretion
• FoxHire provides Employer of Record (EOR) staffing services, placing workers in temporary contract positions throughout the United States. We primarily place technical and high-level professionals - nurses, therapists, engineers, accountants, programmers, and more - as our W-2 employees. Our in-house team of Operations, Human Resources, Finance, Sales, and Product Development professionals keeps our business running from our corporate office in Canton, Ohio, with remote and hybrid work options available.

• Remote or hybrid work options
• $400 toward home office furniture
• Laptop, monitors, and other necessary computer equipment provided
• Bi-weekly internet stipend
• Ten company-paid holidays
• We offer competitive compensation, a generous paid time off package, and a wide range of benefits including employer-subsidized medical, dental, and vision insurance; Section 125 HSA and FSA accounts; and company-paid life insurance, short-term disability, and long-term disability insurance.