FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Associate Job Description An innovative company is seeking a motivated and highly organized Administrative Associate to support the company founders. This role is ideal for a less tenured individual eager to gain exposure to business operations, sales support, marketing, and executive-level projects. The successful candidate will assist in managing administrative initiatives, customer quote entry, coordinating trade show materials, supporting marketing efforts, and utilizing AI tools such as ChatGPT and Microsoft Copilot to improve efficiency and create business content.
Responsibilities Manage administrative initiatives effectively and efficiently.
Assist with customer quote entry and ensure accuracy.
Coordinate materials and logistics for trade shows.
Support marketing efforts through various channels.
Utilize AI tools like ChatGPT and Microsoft Copilot to enhance efficiency and create business content.
Essential Skills Bachelor's degree in Business Administration, Marketing, or Communications.
Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
Familiarity with AI tools such as ChatGPT, Microsoft Copilot, Gemini, or similar platforms.
Work Environment This is a full-time, Monday to Friday in-office position. Job Type & Location This is a Contract to Hire position based out of Pasadena, TX.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Employee Assistance Program
Application Deadline This position is anticipated to close on Sep 4, 2026.
Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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