Secretary/Administration

A $75 fee applies to classified ads submitted by non-member Ohio municipalities, consulting agencies, recruitment platforms, and out-of-state organizations. Secretary II- Mayor’s Office

Answers telephone in courteous and professional manner, responds to questions or refers to other staff for assistance, directs calls, and takes messages; greets and screens persons entering the Administration office area in courteous and professional manner; receives complaints from the public and resolves the complaint with authority or directs the complaint to the appropriate person; schedules appointments for administration using Google calendar; notifies administration of appointments made or other matters of importance.

Serves as secretary on various committees in the community as assigned (e.g., serves as HR and time keeping system representative from Administration; operates copy machine to reproduce documents as assigned; composes, types, proofreads, and distributes correspondence, interoffice forms, and related documents in an accurate and timely manner within applicable formatting standards established for the document; uses computers and computer systems (including hardware and software) to set up functions, enter data, and/or process information (e.g., uses Microsoft Outlook to send and receive electronic mail as necessary; uses Microsoft Excel to develop and maintain spreadsheets as necessary; uses Microsoft Word to create and revise documents as necessary; prepares requisitions, vouchers, budget forms and other data (e.g., codes bills for input into Fund Balance software according to City procedures; reviews all invoices for appropriate documentation and matches with shipping/receiving documents; drafts and records CHIP mortgage releases.