Administrative Support Temp Position

The Department of Human Genetics at the University of Michigan Medical School is seeking a Temporary Administrative Assistant. Due to a recent restructuring of staff responsibilities, the Department requires temporary administrative support to ensure seamless operations as staff members transition and develop in their new roles.

This position is limited to 1 year, with the intention that the responsibilities associated with this position would transition to existing staff or (in limited cases, a student temp) at the end of this period.
This position reports to the Chief Department Administrator, but will partner significantly with our Marketing and Communications Specialist, our Executive Assistant, our Student Affairs Program Manager, and our Purchasing Clerk and Facilities Assistant.
General Administrative Assistance

Provide front office support by answering phones, receiving packages, and welcoming guests
Distribute mail and maintain mailboxes for faculty, students, staff, postdocs, and labs
Reconcile Emburse reports and process TBHER reimbursement requests
Maintain cleanliness and organization of the office suite
Attend administrative team meetings and take meeting minutes
Purchasing Assistance
Provide purchasing back-up support for M-Marketsite orders, in support of Purchasing Clerk and Facilities Assistant and Executive Assistant, who serves as primary purchasing back-up
Event Assistance
~ Support events by coordinating set-up and clean-up, escorting visiting speakers and faculty candidates, and assisting with additional event-related activities as needed

Marketing and Communications Assistance
Support the Marketing and Communications Specialist as needed by updating event listings, maintaining the alumni database, and assisting with additional communications activities
Manage, maintain, and track resource computers and peripherals available for individuals to borrow
Assist with organizing and cleaning shared spaces, including our storage rooms, copy room, and various other spaces
Arrange for disposal of unneeded items in partnership with the Purchasing Clerk
Bachelor's degree or an equivalent combination of education and experience
One or more years of experience, some in a professional office setting
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and Google Workspace
Ability to learn new software and business processes quickly
Demonstrated professionalism, reliability, flexibility, and commitment to excellent service
Website editing experience, including experience with Drupal, Google Sites, or other website editing software

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Standard work hours are Monday thru Friday during regular business hours. Due to the nature of the work in this position, we are seeking an enthusiastic and dedicated Temporary Administrative Assistant to join our Administrative Team at our Ann Arbor Medical School offices, working fully on-site.
The University of Michigan is an equal employment opportunity employer.

Temporary Administrative Assistant

ADMIN ASST (TEMP)