Security (EA)

Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.
Answer phones
Coordinate and schedule meetings and conference rooms, and teleconferences
Coordinate mail flow in and out of the office; Coordinate offsite meetings and take minutes for the Executive Management Team.
Attends and acts as recording secretary at all management meetings, takes formal minutes, prepare action items, transcribe and distribute to team members.
Serve as liaison between the corporate office and the property management company.
Oversee routine maintenance of office equipment
Point of contact for Security Alarm System
Coordinate office activities
Validate parking
Perform filing and clerical duties
Prepare travel vouchers
Disseminate information via telephone, e-mail, website
Able to work independently with little or no supervision. Strong customer relations skills. TS/SCI w/CI Poly High school diploma (Bachelor's degree desired) Minimum of 9 years of total work experience with 5 years administrative assistance experience.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.