Executive Assistant - Finance

Overview

About Us

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $4.5B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

Responsibilities

What You'll Do:

• A critical member of the V2X Executive Administrative Support team, this position provides high level support to the SVP/CFO as well as the direct reports within the CFO organization. The role operates independently and manages a wide range of complex and confidential responsibilities essential to the company. It requires exceptional communication and interpersonal skills, strong organizational and project management capabilities, and the ability to proactively support a broad range of internal and external stakeholders. This position also plays a key role in managing meetings and serving as a liaison for the SVP/CFO and the leadership team as well as other organizations and individuals across the company. Knowledge of company and departmental policies and procedures is required. Remote work may be necessary.

Key Responsibilities:

• Maintains calendars of the SVP CFO, arranges meetings and appointments and provides reminders as needed; maintains a master corporate calendar of all conferences, all-hands events, holidays, and vacations.

• Serves as principal administrative contact and liaison representing the Finance department with internal/external clients.

• Proactive in ensuring SVP CFO remains on schedule for meetings. After consultation with the Executive, reschedule meetings when Executives are running longer than expected to remain efficient and effective.

• Performs the administrative function for new hires, ordering new IT equipment, business cards, coordinating organizational announcements, new hire training, etc. to have an orderly onboarding of new hires.

• Arrange executive travel for the SVP CFO and direct reports including dining arrangements as needed. In a timely fashion purchase airfare at the lowest costs through the V2X travel partner CWT/Concur while maintaining flexibility for changes in the Executives’ schedules. Ensure all details for getting to and from the airport, hotel, office, customer sites etc. are clearly detailed in an itinerary, all logistics of travel are known to the Executive. Further processes of printing boarding passes, perform check-ins, ensuring loyalty numbers are entered, phone numbers and addresses are in Executives’ online calendar or itinerary.

• Develops, implements and administers departmental office systems and procedures. Interprets and communicates policies and processes.

• Reviews, assesses, routes, answers and monitors follow up action steps on correspondence. Gathers and analyzes information required for administrative reporting.

• Provides wide ranges of support including typing, composing and editing letters, running and issuing reports, developing presentations and communication pieces.

• Uses multiple technical applications including Microsoft 365, Microsoft Teams, and other applicable applications. Use Internet and may include SharePoint maintenance and design for the Finance department.

• Assists SVP CFO with polishing and editing Audit Committee and Board of Director meeting materials.

• Establish routine town halls. Seeks input for agenda topics, coordinates presentation and audio-visual equipment. Coordinates survey for feedback.

• Establishes routine staff meetings. Seeks input for agenda topics from SVP CFO and direct reports and gets the SVP CFO’s approval prior to completion of agenda.

• Ensures technology works properly in all Finance conference rooms and offices.

• Develops meeting minutes, accurately enters notes and distributes with follow-up to action items.

• Completes expense reimbursements on a weekly basis for SVP CFO. Maintains log of monthly out-of-pocket expenses.

• Produces professional-quality reports, presentations and briefs.

• Develops and carries out an efficient documentation and filing system for both paper and electronic records.

• Delegates tasks as appropriate to other members of the team.

• Special projects and duties as assigned.

Qualifications

Minimum Qualifications:

• Education:

• High School Diploma or equivalent. One year of education may be substituted for one year of education, if degree is required.

• Undergraduate degree helpful; experience in Finance a plus.

• Experience:

• Minimum of ten (10) years’ experience as a Sr. Executive/Administrative Assistant at the C-suite level.

• Skills:

• Confidentiality mandatory; high degree of professionalism; basic bookkeeping and math skills; proficiency in English; ability to stay calm and on-task in high-stress situations; exemplary planning and time management skills.

• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities and attention to detail.

• Exceptional interpersonal skills and proactive engagement.

• Friendly and professional demeanor.

• Other Requirement:

• United States citizenship, required

• Software:

• Advanced Microsoft Office skills, with an ability to become familiar with V2X programs and software.

• Proficient in the use of computers and computer software programs such as Word, Outlook, PowerPoint, and Excel.

• Technology:

• Company-issued computer, printer, copy machine and other general office equipment.

What We Bring:

• At V2X we strive to be market competitive in our total reward offerings.

• The successful candidate’s starting pay will be based on, but not limited to, their job-related skills, experience, qualifications, work location, and market conditions.

• The following salary range is intended to display the value of the company’s base pay compensation and may be modified at the discretion of the company.

• USD $ $70,000 - $110,000

• Provided salary range minimum and maximum values correspond to variances between regional/geographic locations across the United States.

• Please speak with a recruiter for additional information.

• Employee benefits include the following:

• Healthcare coverage

• Life insurance, AD&D, and disability benefits

• Retirement plan

• Wellness programs

• Paid time off, including holidays

• Learning and Development resources

• Employee assistance resources

• Pay and benefits are subject to change at any time and may be modified at the discretion of the company, consistent with the terms of any applicable compensation or benefit plans.

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.