Receptionist for Administrative Professionals

Job Description

Job Description Responsibilities

The Administrative Assistant II is responsible for providing administrative support to the Adult Day Health Center (ADHC) supporting the Center Director and management team.

Scans/indexes documentation in a timely manner and performs data entry per department requirements.

Completes routine administrative tasks on a regular basis with attention to detail and accuracy

Coordinates and organizes office space, equipment, supplies and forms

Sorts, Opens and routes mail; initiates correspondence as needed

Runs basic reports using various software applications in assistance of management

Oversees all center administrative efforts and communicates to the Interdisciplinary Team

Coordinates and provides direction to center receptionist and assists with scheduling of administrative support team to ensure adequate coverage and smooth workflows

Completes miscellaneous projects for the team as appropriate

Orders and coordinates the delivery of supplies to support center

Maintains and updates daily and monthly forms in a paperless environment.

Attends meetings, performs basic setup and takes minutes as needed.

REQUIRED

• 4+ yr administrative support and working knowledge of MS Teams & Office (Outlook, Word, Excel)
• Strong grammar, spelling, punctuation, editing and verbal/written communication skills.
• Experience/knowledge of basic office equipment such as copiers, scanners, fax machines, etc.
• High School Diploma/GED

PREFERRED

~ Bi-lingual