Administrative Professional (part-time or full-time)

Administrative Assistant
We have an opening for a full time Administrative Assistant position.
Location: SAP - 3410 Hillview Avenue Palo Alto, CA 94304 Note: online applications accepted only.
Schedule: Full time schedule; Monday - Friday. Pay Range: $27.00 per hour to $33.00 per hour
ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).
ESFM's clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.
Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.
In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).
The candidate must be flexible and extremely organized to execute a successful customer experience. Support Experience Center team members to ensure smooth and timely delivery of customer and partner meetings and events and deliverables.
Monitor and respond in a timely manner to inquiries in the Experience Center site outlook mailbox.
Register visitors in the client Visitor Management System and coordinate name tags as necessary in advance of meetings.
Prepare meeting rooms daily with any requested materials (agendas, security badges, customer gifts, etc.); submit tickets with facilities for any room set up requirements in advance of meetings.
Serve as main point of contact for sales teams and EC staff members for any "day-of" needs or changes to meetings in progress.
Meet and greet with company employees, customers and partners throughout events.
Maintain and grow relationships with vendors and internal stakeholders to continually enhance the customer experience (i.e., Global Real Estate and Facilities Services, Dining Services, IT, etc.).
Take the lead in planning, arranging, and executing logistics requirements for customer and partner events.
Assist with reports such as monthly charging reports and weekly facility and catering reports Manage inventory of customer gifts.
Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

Achieving leadership in the foodservice and facility management industry
At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Certain positions may require Florida Level 2 background screening. Applications are accepted on an ongoing basis.
We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.