FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant

Tectonic is actively seeking a full-time Administrative Assistant to support various departments within our Corporate Office located in Mountainville, NY. This position is ideal for an organized, detail-oriented professional with exceptional interpersonal skills, the ability to effectively manage multiple priorities simultaneously, and a commitment to providing outstanding administrative support in a fast-paced, team-oriented environment.

Provide general administrative support to the Executive Administrator and other departments, including data entry, scanning, copying, filing, document preparation, and other clerical duties.

Serve as a shared resource across departments and assist with special projects, administrative requests, and operational needs as assigned.

Answer and route incoming calls using the Microsoft Teams phone system and greet visitors in a professional and courteous manner.

Maintain conference room calendars and scheduling using Microsoft Outlook.

Track daily attendance and assist with visitor screening and office access procedures.

Perform daily trips to the post office (approximately one mile from the office) to process, pick up, and distribute Corporate mail.

Assist with administration of company vehicle programs, including recordkeeping, documentation, scheduling, and coordination activities.

Assist with union-related administrative processes, including stamp inventory tracking, mailings, recordkeeping, and related support functions.

Run business-related errands as needed to support Corporate operations and ensure timely completion of administrative tasks.

Maintain a clean, organized, and professional reception and lobby area.

Perform other administrative and operational duties as needed to support the efficient functioning of the Corporate Office and various business units.

2+ years of related administrative experience, preferably in a professional office environment, and a High School Diploma or equivalent.

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Excellent interpersonal, customer service, verbal, and written communication skills, with the ability to interact professionally with employees, clients, vendors, and visitors.
• Self-motivated, dependable, and willing to assist wherever needed to support business operations and departmental objectives.
• Must possess a valid driver's license, clean driving record, reliable personal vehicle, and ability to travel locally to perform business-related errands.

In order to perform the essential functions of this position, the candidate must be able to constantly assume a stationary position, and must handle and/or feel documents, materials, and/or equipment to perform necessary tasks, sometimes repetitively. The candidate must be able to occasionally maneuver within the office to access file cabinets, office machinery, etc., Constantly, they must be able to receive and convey detailed or important information with others via the Corporate e-mail system, telephone system, and in person. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Tuition reimbursement to advance education

• Paid time off, including vacation, sick leave, and personal days
• Company-observed, paid holidays
• 401(k) retirement plan with profit-sharing opportunities
• Comprehensive group medical insurance, including health, dental, vision, and life coverage
• High Deductible Health Plan (HDHP) option paired with a Health Savings Account (HSA)
• Flexible spending accounts (FSAs) for medical expenses and dependent care
• Short and long-term disability coverage
• Employee Assistance Program

We are an equal opportunity/affirmative action employer, and highly encourage resumes from all interested parties including women, minorities, veterans and persons with disabilities. All qualified applicants will be afforded equal employment opportunities without discrimination on the basis of race, creed, color, national origin, sex, age, disability, marital status, or any other protected class.