ADMINISTRATIVE ASSISTANCE-REMOTE POSITION

Job Summary - Administrative Assistant III (Fairfax County, VA - Onsite Only)

Support Housing Programs: Assist management and staff in administering the Housing Choice Voucher (HCV) and State Rental Assistance Program (SRAP).

Data Verification: Verify client financial and non-financial information via federal and state databases (HUD EIV, VEC, Dru Sjodin National Sex Offender, SAM).

Compliance & Reporting: Identify and notify specialists of discrepancies or program violations; maintain Excel tracking sheets and prepare reports using Yardi.

General Office Administration: Perform data entry, answer and forward calls, respond to inquiries via phone, email, and in-person, and process mass mailings.

Document Management: Organize, retrieve, scan, and archive paper and electronic files; assist with FOIA requests by locating and redacting files as needed.

Front Desk Support: Cover reception, answer phones, take messages, and schedule appointments; refer inquiries to appropriate personnel.

Client Communication: Prepare, mail, and fax correspondence, notifications, and information packets to tenants, owners, and agencies.

File and Records Maintenance: Organize files for retention and retrieval, update internal administrative policies and procedures, and assist with archival of official documents.

Supply Management: Research and order supplies, maintain form stock, update and coordinate printing of forms, and manage supply rooms.

Team Support & Training: Train administrative staff on forms and office equipment; provide backup support for receptionist and senior administrative functions.

Meeting Participation: Attend regular unit and divisional staff meetings; perform other related duties as assigned.

Work Environment: Onsite only, standard office hours (8 AM - 4:30 PM); PPE (face covering) required for public interaction.

Requirements: High School Diploma or GED (Associate’s Degree preferred), 2+ years administrative experience, strong admin, data, and multitasking skills, ability to work independently.

Note: Assignment is through 12/31/2026, with possible extension. No remote or hybrid option.

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