Front Desk Administrative Receptionist Position

Overview of the Engineering Firm:

Our client is a leader in advanced technology for accident investigation

This is a specialized engineering firm that focuses on testing capabilities and test facilities

The Administrative Assistant will be Responsible For:

Answering, screening, and forwarding incoming phone calls

Receiving visitors at the front desk by greeting, welcoming, and directing them appropriately

Receiving and sorting daily mail

Maintains inventory and performs purchasing of office supplies for multiple company locations. Identifies needs and requests supplies as needed to maintain minimum inventories

Monitors and assists with office equipment used by maintaining use records, monitoring for needs, and arranging maintenance services

Manages the flow of faxes in and out of the office with attention to priority

Provides copy assistance and support; Tracks record for a variety of needs related specifically to customer accounts regarding site access, compliance records, team tracking, customer reporting, and others.

records receipt of documents; organize, scan, maintains and index information and documents (electronic and hardcopy) to make them available and easily accessible to PMs

Schedules and coordinates trips, meetings, classes, events, and appointments on behalf of staff and customers

Experience Needed for Administrative Assistant

Experience working with people, preferably as a receptionist, front desk assistant, or administrative assistant

Experience in a professional office

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