Temp EA

Executive Assistant - Legal & Compliance
Morgan Stanley is a global financial services firm and a market leader in investment banking, securities, investment management and wealth management services. With offices in more than 43 countries, the people of Morgan Stanley are dedicated to providing our clients the finest thinking, products and services to help them achieve even the most challenging goals. As an administrative assistant, you'll be expected to provide administrative support to senior members of the division and perform the following duties:

Act as first point of contact for inbound and outbound phone calls for managers, applying discretion and judgement when dealing with sensitive information
Maintain managers calendars via Outlook which includes scheduling meetings/ conference calls, addressing meeting conflicts and assisting with hosting video conferences
Plan and organize internal events including event registrations, conference room reservations, multimedia support, and catering requests
Arrange all aspects of domestic and international travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements (ie, visas, entry letters)
Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts to keep balances current.
Create, edit and format documents using Microsoft Office Suite and Adobe Pro
Collaborate and gather documents for upload onto internal and regulatory systems or for printing and binding, if necessary
Manage team's shared sites such as Microsoft Teams, SharePoint and other collaborative sites.
Support your dedicated team by assisting with the onboarding/offboarding of contingent workers and employees, creating and maintaining mail groups, ordering office supplies, receiving guests/visitor and handling all incoming/outgoing mail and packages.
Process invoices and create funding requests using internal platforms
Assist on adhoc projects and provide backup coverage for other administrative assistants, as needed
Experience supporting multiple senior professionals including heavy calendars management and phone coverage
Must be flexible covering different managers' as group grows or changes
Experience working in the financial services industry (5-10 years)
Excellent communication, writing, judgment, and problem-solving skills
Must be an enthusiastic and positive team player who is willing to help out and work well with others
Proficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar and contacts
Knowledge of O365 and Microsoft Teams a plus
Ability to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirements
Experience and knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plus
Solid typing skills (60+ wpm)
At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.
Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).
However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.
Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.