FULL-TIME ADMINISTRATIVE PROFESSIONAL

Admin Assistant, Biotech

Type: Full Time, Hybrid, Salaried

Benefits: 3 weeks paid vacation, 6 holidays + 1 floating holiday (7 total), equity eligibility after probation period

BioSapien is a clinical stage biotechnology company pioneering minimally invasive drug delivery platforms designed to deliver treatment directly to the source, reducing side effects of cancer therapies, decreasing the need for frequent hospital visits, and improving patients' quality of life.

BioSapien is looking for an experienced Administrative Assistant to keep our fast moving team organized, on schedule, and running smoothly. This is not an entry level role. You'll be the operational backbone of the team, managing schedules, documents, and communications so our scientists and leadership can stay focused on their respective work.

Organize, file, and maintain company documents (physical and digital), ensuring version control and easy retrieval

Retrieve and prepare documents as needed for meetings, audits, regulatory submissions, or leadership requests

Assist the Head of Operations in tracking ongoing tasks and projects across teams, following up to ensure deadlines are met

Prepare and send documents for signature (e.g., via DocuSign or similar platforms), tracking completion status

Support personnel related administrative tasks (onboarding paperwork, records, scheduling) in coordination with a third-party HR firm

Maintain confidentiality around sensitive scientific, financial, and personnel information

Assist with basic office management duties (supplies, vendor coordination, mail, scheduling facility needs)

Create powerpoint slides and assist with deck building

Assist in the coordination of lab and office supply ordering, vendor relationships, and basic facilities needs

Support leadership with ad hoc administrative projects as the company grows

Strong organizational skills with the ability to manage multiple priorities and shifting deadlines

Excellent written and verbal communication skills, with strong note-taking and summarization ability

Proficiency with Google Workspace, DocuSign, and task management applications such as Monday.com.

Discretion and professionalism when handling confidential company, scientific, or employee information

Comfortable in a small-company, early-stage environment where responsibilities can shift and expand

Familiarity with basic HR administrative processes is a plus

Minimum 35+ years of administrative, executive assistant, or office management experience, with a meaningful portion of that in a biotech, pharma, or life sciences company

Bachelor's degree preferred but not required; equivalent professional experience in biotech/life sciences administration will be considered in place of a degree