Front Desk Receptionist and Administration

Job Description

Job Description We are seeking individuals with genuine empathy and patience to help care for our residents’ needs. Applicants must have a caring approach and be willing to care for the needs of patients and the team. Pillars for successful employment are work ethic, integrity, and competence.

We are currently seeking a Receptionist. Job Responsibilities and Duties:

Greet and assist residents, families, and visitors in a warm, professional manner.

Answer and direct incoming phone calls to the appropriate departments or staff.

Manage the front desk and reception area to ensure it is clean, organized, and inviting.

Provide information to visitors and callers regarding the facility, policies, and services offered.

Maintain visitor logs and ensure compliance with security and safety protocols.

Schedule and coordinate appointments for residents, staff, and visitors as needed.

Assist with administrative tasks, such as filing, data entry, and maintaining records.

Sort and distribute incoming mail, packages, and other deliveries.

Monitor and maintain supplies for the reception area.

Collaborate with other departments to ensure seamless communication and support.

Handle emergency situations promptly by contacting the appropriate personnel or emergency services.

High school diploma or equivalent required; additional education or training in office administration is a plus.

Requirements:

High school diploma or equivalent required; additional education or training in office administration preferred

Previous experience as a receptionist or in a front desk role, ideally in a health care setting

Strong verbal and written communication skills

Excellent organizational skills and attention to detail

Proficiency with Microsoft Office Suite and familiarity with office equipment (e.g., printers, copiers)

Ability to work independently, multitask, and prioritize in a fast-paced environment

Professional appearance and demeanor

Compassionate, customer-service-oriented approach with sensitivity to residents and families

Availability to work 12-hour shifts, including weekends and holidays

Benefits:

• Health Insurance
• Dental Insurance
• Disability Insurance
• Vision Insurance
• Employee Assistance Program
• 401(k)
• Life Insurance
• Paid Time Off

Additional Benefits:

Telemedicine: $0 co-pay for telemedicine appointments, providing easy access to medical consultations from the comfort of your home.

Unlimited Assistance: Receive unlimited support for legal, financial, childcare, elder care, and more—designed to support your personal and family well-being.

Mayo Clinic Programs: Access exclusive programs from the Mayo Clinic, including resources for workouts, lifestyle, mental health, and diet to promote a balanced and healthy lifestyle.

These additional benefits are available to you without reducing your take-home pay!

We only accept resumes and applications submitted directly through our Applicant Tracking System for posted positions. We do not accept unsolicited resumes from third-party agencies, recruiters, or staffing firms. Company employees and hiring managers are not authorized to enter into agreements or otherwise bind the company with respect to recruiting services. Any resumes submitted without a signed written agreement by the Executive Vice President of Recruitment will be considered unsolicited, and no fees will be owed.