Front Desk Receptionist and Administration

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Job Title: Receptionist

Shift: 8:30am to 5:30pm

The Receptionist serves as the first point of contact for visitors and clients, providing exceptional customer service and creating a positive impression of the organization. This position requires excellent communication skills, a professional demeanor, and the ability to handle various administrative tasks. The Receptionist plays a vital role in ensuring smooth daily operations and assisting with clerical duties within a commercial real estate (CRE) environment.

Front Desk Operations: Greet visitors, clients, and vendors in a friendly and professional manner, ensuring a positive experience and providing assistance as needed.
Phone and Email Management: Answer incoming calls, transferring to the appropriate individual or department, and take accurate messages when necessary. Administrative Support: Provide administrative assistance, such as data entry, filing, photocopying, and organizing documents and files.
Mail and Deliveries: Receive, sort, and distribute incoming mail, packages, and deliveries. Facilities Coordination: Coordinate with facilities management teams for maintenance requests, repairs, and office supply orders.
Travel and Expense Management: Assist with travel arrangements, including booking flights, accommodation, and transportation. Assist with coordinating office events, meetings, and conferences, including organizing catering, room setup, and audiovisual equipment.

Proven experience as a receptionist or in a similar customer-facing role, preferably within a professional or CRE environment.
Strong interpersonal skills, with an emphasis on delivering exceptional customer service.
Proficient computer skills, including MS Office Suite (Word, Excel, Outlook), and knowledge of office equipment such as printers, scanners, and telephone systems.
Ability to handle sensitive and confidential information with discretion.
Previous experience in a commercial real estate (CRE) environment.
Certification in administration or a related field.
Familiarity with property management software and systems.
High school diploma or equivalent; additional certification or coursework in administration or a related field is a plus.
On-site -New York, NY
Personalized benefits that support personal well-being and growth:
Comprehensive Medical, Dental & Vision Care
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at View email address on click.appcast.io. California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Accepting applications on an ongoing basis until candidate identified.