Administrative Professional - Government

Administrative Assistant Level II

At the direction of the Government Director, perform a variety of administrative and secretarial functions for the Government Management Staff and Contract Management staff. Maintain all office functions associated with meeting the needs of the front office including incoming calls, correspondence and faxes. Due to the nature of the government contract requirements and/or clearance requirements, U.Under the guidance of the onsite Government management team, the Administrative Assistant Level II serves as a clerical expert in independently processing the most complicated types of office actions. As needed by the Government, Administrative Assistant Level II's may be required to temporarily support other locations within a 30 mile radius of their assigned permanent location. The Administrative Assistant Level II may be asked to evaluate and consolidate information from various sources under short deadlines, such as internal or external survey information, reporting on statistics (retention, staffing, Passport processing, etc.). The Administrative Assistant Level II may provide guidance to lower level Administrative Assistants, including training and checking work. however, this person is expected to work independently in delivering tasks and reports as required by the Government management onsite. The Administrative Assistant Level II will also perform all duties and tasks assigned to Administrative Assistant Level I. In this position, one will also perform tasks beyond routine clerical such as:

• Assist with travel arrangements using online Travel Manager System (E2). Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return.
• Provide input into the Management Information System (MIS).
• With Government provided input, use MIS to report current and future Agency/Center activities (i.e. achievements, ceremonies, outreach, and other events) to PPT HQ.
• Track and report official time and attendance records for all federal employees within the office through Time and Attendance Electronic System (TATEL).
• Track and verify Government employees' award/recognition payments, transit reimbursements. High school diploma (2 year college degree preferred), and;
• Four (4) years of experience as an Administrative Assistant in an office environment, including;
• Two (2) year of experience supporting at an executive level, including;
• Five (5) years of experience utilizing a variety of office software, specifically: Microsoft (MS) Word, MS Excel, MS Power Point, MS Publisher, MS Excel, and MS Outlook, including;
• Demonstrated experience with document management, preferably for a legal department of other office, and;
• Strong organizational skills, time management, and attention to detail.
• Can simultaneously manage and maintain multiple MS Outlook calendars for personnel, leave, training and/or conference rooms.
• Excellent written and oral communication skills to draft memoranda and reports.
• Demonstrated capability to analyze facts, evaluate information, and draw conclusions.
• Ability to accurately manage tasks and assignments.
• Ability to disseminate information and/or requests to all office personnel and compile responses

Due to the nature of this government contract, US Citizenship is required.

Hourly Rate: $35.81/hour

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. CGI Federals benefits are offered to eligible professionals on their first day of employment to include:

Additional benefits determined by your Service Contract Act:

Paid Federal Holidays

Life at CGI is rooted in ownership, teamwork, respect and belonging. That’s why we call ourselves CGI Partners rather than employees. Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.

CGI provides reasonable accommodations to qualified individuals with disabilities. please email the CGI U.Employment Compliance mailbox at View email address on clients.njoyn.com . Click here to be directed to our site that is dedicated to veterans and transitioning service members.

All CGI offers of employment in the U.Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.