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Job Title: Executive Assistant – Strategic Operations

Location: San Jose, CA (On-site 5 days/week initially; potential for flexible schedule after first month) Employment Type: Contract-to-Hire Start: ASAP

Role Summary

We are seeking a highly capable and proactive Executive Assistant who goes beyond traditional administrative duties. This role requires strategic coordination, critical thinking, and versatility to support executive leadership while contributing to broader business goals. The ideal candidate is ambitious, intelligent, and eager to make a meaningful impact on the organization’s success.

Key Responsibilities

Provide high-level support to executive leadership, managing calendars, meetings, and communications

Strategically coordinate initiatives that align with business goals

Plan, organize, and execute events and projects, ensuring seamless logistics and engagement

Draft and review communications for internal and external stakeholders

Collaborate with multiple teams to support cross-functional projects

Anticipate executive needs and proactively identify opportunities to add value

Handle confidential information with discretion and professionalism

Contribute to process improvements, operational efficiencies, and team growth

Candidate Qualities

Intelligent, ambitious, and eager to take ownership of projects beyond standard administrative tasks

Strong resilience and ability to navigate challenges with professionalism

Excellent communication skills, able to engage effectively with multiple stakeholders

Versatile and adaptable, capable of balancing diverse responsibilities, from event management to strategic initiatives

Long-term growth mindset, interested in developing a career within the organization

Qualifications

Proven experience in executive support, operations, project coordination, or similar roles

Exceptional organizational and problem‑solving skills

Strong written and verbal communication skills

Comfortable working on‑site and collaborating with multiple teams

Proficiency with standard office tools (Outlook, Word, Excel, PowerPoint, scheduling software)

Experience managing events, PR activities, or cross‑functional projects is a plus

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