Part time EA

Executive Assistant II
Position Title - Executive Assistant II
Division/College - College of Art & Architecture
Department - Art & Architecture Admin
Posting Context Statement - Under direction of the Dean of the College of Art & Architecture, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards.
Position Overview - Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
Administrative and operational support:Coordinate complex travel, meeting and event arrangements for management and other individuals
Maintain calendars, databases, confidential records and systems
Coordinate office operations, delegate work and provide input on performance evaluations
Collaborate with the Financial Officer on financial matters; Project and initiative support:compile and distribute agendas and meeting materials
Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope
develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
Coordinate the collection and compilation of data and materials for reports, records and other administrative documents
Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator
Unit URL - College of Art and Architecture | University of Idaho
Required Experience - Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator
Required Education - High School Diploma or equivalent
Required Other - Ability to travel occasionally to meet business needs
Additional Preferred - Associate's or Bachelor's degreeApplying project management practices in a work environmentFamiliarity with University of Idaho policies; business procedures, and organization structureComputer skills including experience with Microsoft Word, Excel, PowerPoint, Adobe, or similar programsWorking knowledge of University of Idaho business platforms including Banner, Chrome River, Soft Docs, People Admin, or similarAbility to maintain confidentiality while managing highly sensitive documents and informationWillingness to contribute to team effort to achieve goals of programs and office and display grace under pressureAbility to work weekends, after regular business hoursExcellent written and verbal communication skillsDemonstrated dependability, initiative, and work ethicDemonstrated leadership, organizational, and decision-making abilitiesExperience working with individuals at all organizational levelsStrong customer service and strong interpersonal communication skills in working with faculty, staff and students in an academic setting
Physical Requirements & Working Conditions - Ability to occasionally bend, crouch, and lift up to 30 pounds to help set up for events
Full Time/Part Time - Full Time
A visa sponsorship is available for the position listed in this vacancy. - Special Instructions to Applicants - Applications received by 05/04/2026 will receive first consideration. Required documents includes a Letter of Qualification addressing whether you satisfy each of the required and preferred qualifications for the position.
EEO Statement - The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Required Documents

# Optional Documents