Virtual EA

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.
We are seeking an Executive Assistant to join our Firm. This position will be based in our Boston office (on-site). The shift for this role will be Monday – Friday, 9:30 am – 5:30 pm . The Executive Assistant provides high-level, administrative support to senior partners, including managing complex calendaring, coordinating travel arrangements, and supporting business development and marketing efforts. Please note that the Firm will not sponsor applicants for work visas for this position.
Administrative Responsibilities
Manages complex, time-sensitive assignments, including coordinating domestic and international travel arrangements, processing visa requirements, and maintaining accurate calendaring while proactively flagging conflicts and scheduling requests.
Proxies into attorney email accounts, when permission is granted, to process incoming messages, organize and maintain folder structures, prioritize action items, and ensure proper filing to retention folders and the Firm's records management system.
Handles all aspects of document preparation, including processing edits, generating redlines, creating and converting PDFs, and performing quality control on all work product.
Utilizes software applications such as Excel and PowerPoint to support and facilitate attorney work product and presentations.
Coordinates with Conference Services to arrange internal and client meetings, including audio-visual setup, catering, and engagement of external vendors.
Builds and maintains professional working relationships with executive assistants of clients and key contacts, ensures contact records are kept current, and coordinates client gifting initiatives.
Receives and engages with incoming clients and visitors, delivering responsive, high-quality client service experience.
Assists with attorney personal work when required.
Performs special projects as assigned.
Complies with and understands Firm operations, policies and procedures.
Maintains a reliable physical presence in the office four days a week to perform administrative functions and support services, maintaining physical files, and client services.
Knowledge of relevant Firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Ability to handle multiple projects and assignments with shifting priorities
High school diploma or equivalent

~ Minimum of five years of experience in an office environment or an equivalent combination of education and experience

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. We offer generous benefits to help you achieve wellness in all areas of your life.
Competitive salaries and year-end discretionary bonuses.
Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
In-classroom, remote, and on-demand learning and professional development opportunities.
Opportunities to give back and make an impact in local communities.
The starting base salary for this position is expected to be within the range listed under Salary Details. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
Applicants who require an accommodation during the application process should contact Alex Taylor at View phone number on click.appcast.io.
Skadden Equal Employment Opportunity Policy
Skadden Equal Employment Opportunity Policy