Virtual EA

We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.
The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple projects and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the elements that come together in a successful mandate. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc.
Administrative

Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc.
Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel-related meetings.
Process expense reimbursements for consultants and candidates.
Compose, prepare, and edit confidential correspondence.
Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.
Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments.
Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by Regional Administration Manager.
Serve as client and candidate liaison assisting consultant in maintenance of daily search activities. Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served.
Produce high quality client and candidate deliverables, ensuring completion within designated timeframes. handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion.
Assist accounting department with billing, client invoicing, and receivables.
Build positive relationships and interface regularly with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects.
In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy.
Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events.
Bachelor’s degree preferred
A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm.

Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.
Natural collaborator : desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance.
Our Firm operates under five Firm Values – One Firm, Clients First, Generosity, Spirit of Ownership, and Embrace Difference – each emphasize a different aspect of who we are (and want to be), and only together they help us balance what is right at any given situation.
Hybrid work model: * in office on Tuesday, Wednesday and Thursday. Option to work remote on Monday and Friday. *

• Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability
• Employee Assistant program (EAP)
• Personal Time Off – paid vacation, sick time, volunteer days
• Paid holidays including week off between Christmas and New Year’s

The policy is subject to change by Egon Zehnder at any time.