Executive and Personal Assistant

CONFIDENTIAL EXECUTIVE ASSISTANT OPPORTUNITY

(Search conducted on behalf of a privately held organization – details confidential)

Role Overview
We are conducting a confidential search for a high-level Executive Assistant supporting senior leadership within a dynamic, fast-paced organization. This is a key, trust-based role providing both business and select personal support to a senior executive team member.
This position is best suited for an experienced EA who operates as a true partner in managing priorities, streamlining operations, and ensuring seamless day-to-day execution across a complex and evolving schedule.
What You’ll Be Responsible For
Executive Support

• Manage a complex, high-volume calendar with shifting business priorities
• Coordinate domestic and international travel with a focus on efficiency and executive performance
• Prepare meeting materials, track follow-ups, and ensure alignment on key priorities
• Act as a proactive partner in managing daily workflow, commitments, and scheduling conflicts
• Anticipate needs and provide thoughtful solutions before issues arise

Travel Coordination

• Own end-to-end travel planning for domestic and global itineraries
• Balance efficiency, timing, and comfort while ensuring seamless execution
• Adjust plans quickly in response to changing priorities

Personal & Administrative Support (limited but important component)

• Support select personal administrative tasks such as expense tracking and bill coordination
• Maintain organization across key personal and business-related documentation
• Coordinate with vendors or service providers as needed for select household-related matters
• Ensure systems and records are well-organized and easily accessible

What We’re Looking For

• Proven experience supporting senior executives in high-performance environments
• Strong tenure in previous roles (stability is important)
• Exceptional organizational skills with mastery of complex scheduling and logistics
• High emotional intelligence and ability to read priorities and nuance
• Strong written and verbal communication skills with polished executive presence
• Ability to work independently, take initiative, and operate with limited direction
• Discretion, maturity, and sound judgment in handling sensitive information
• Comfortable managing both business and limited personal support responsibilities
• Tech-savvy (Microsoft Office Suite required; experience with tools such as Adobe Acrobat or Canva a plus)

Background & Experience

• Bachelor’s degree required (strong academic performance preferred)
• 4+ years supporting senior-level executives (C-suite or equivalent preferred)
• Experience in professional services, finance, investment environments, or similarly fast-paced industries strongly preferred
• Exposure to high-net-worth or high-touch environments is a plus
• Prior experience in light personal assistant or lifestyle management support is beneficial

Compensation

• $110,000 – $180,000 base salary
• Flexible for exceptional candidates; top-of-market compensation available for the right fit

What Sets This Role Apart

• High level of trust and visibility with senior leadership
• Opportunity to operate as a true strategic partner, not just administrative support
• Complex, global scope with exposure to high-level business operations
• Significant autonomy and ownership in how you manage the role

BHJM4236