Administrative Professional Support, Senior

Administrative Assistant Senior

Sargeant Reynolds Community College

Sargeant Reynolds Community College (Div)

Full Time or Part Time
Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Reynolds is one of the largest community colleges in Virginia and serves Virginia's capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
The Administrative Assistant Senior to the Vice President of Student Affairs provides strategic, administrative, and operational support to the Vice President while serving as a key contributor to the effective operation of the Division of Student Affairs. As a trusted partner and central liaison across the division and the College, this position coordinates complex administrative functions, including executive calendar management, meeting and event coordination, budget oversight, divisional communications, front office operations, and the tracking of strategic initiatives and special projects.
Through exemplary administrative leadership, operational coordination, and executive support, the Administrative Assistant Senior advances the mission and strategic priorities of the Division of Student Affairs by ensuring the efficient, effective, and professional operation of the Office of the Vice President. Operating with a high degree of professionalism, discretion, sound judgment, and autonomy, the position promotes organizational effectiveness by managing complex administrative processes, facilitating cross-functional collaboration, supporting strategic planning and institutional initiatives, and ensuring timely communication and follow-through on divisional priorities. By maintaining the highest standards of customer service, confidentiality, operational excellence, and continuous improvement, the Administrative Assistant Senior helps foster a responsive, collaborative, and student-centered division committed to equitable access, student engagement, holistic student support, and student success while advancing the mission of Reynolds Community College.
Extensive knowledge of administrative processes and office support functions, with a strong focus on efficiency and accuracy.
Exceptional communication skills, both oral and written, with proven professional and interpersonal abilities in face-to-face interactions, phone communication, and email correspondence.
A customer-centric and solution-driven mindset, consistently seeking to enhance the experience for students, staff, and external stakeholders.
Capable of building and maintaining collaborative relationships with internal and external stakeholders.
Demonstrated proficiency in independent decision-making and organizational skills, essential for managing the day-to-day operations of the office.
Advanced skills in utilizing personal computers and up-to-date computing tools, particularly Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Teams and Zoom.
Proven ability to create and maintain spreadsheets, databases, and webpages.
Proven ability to excel in a fast-paced environment, managing multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail.
College coursework preferred.
Extensive experience in fiscal management of complex budgets and working with Excel.
Extensive administrative experience in an academic or similar environment preparing executive level correspondence, summary reports and presentations.
Hands-on knowledge and use of a student information system (i.e., PeopleSoft, Banner or Colleague)
Experience in project planning.

Operation of a State Vehicle
Required Travel

Travel for college events and between campuses as needed.
Position End Date (if temporary)
Agency Website

Phone Number
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.