Administrative Professional (part-time or full-time)

Job Profile Administrative Support Assistant 2 Non-Exempt

Administrative Support

Full time

24.04 USD Hourly

High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Provides routine administrative support to a department or group of professionals in support of department goals.

The Sandra Day O'Connor College of Law seeks a dynamic, self-starter for the Administrative Assistant position. The successful candidate will provide office clerical and administrative support to Faculty members and backup assistance to the Dean's Office.

Hourly Rate: $21.63 - $24.04 per hour; Prepare classroom materials, notes, course descriptions, examinations, best/model answers, grade sheets, and posting of Canvas notices and first assignments.

Generate correspondence, manuscripts, routine letters, and memos, and transcribe notes from rough drafts in a timely and accurate manner.

Limited support for calendar and scheduling.

Cross-train, work as a team, and be able to serve as backup for other team members as needed.

Arrange necessary and extensive travel reservations and itineraries; anticipate and prepare background material as needed; complete travel documentation process, including entering trips into the Concur Travel System and the College of Law travel approval site to seek reimbursement for travelers.

Assist as needed as a point of contact to support incoming guests and miscellaneous requests.

Maintain organized and up-to-date filing systems for documents and records.

Assist in the preparation of presentations and materials for lectures and events.

Coordinate with vendors and suppliers to purchase classroom materials and supplies.

Prepare and compose confidential and sensitive correspondence and receive and screen telephone calls and visitors.

Support team lead and back up as needed.

Other duties as assigned that support the goals of the department/College of Law.

Demonstrated knowledge of standard office policies and practices

Knowledge of appropriate software including – Microsoft Word, Excel, PowerPoint, and Outlook; Google Docs, Sheets, and Slides

Experience working with confidential information or files

Experience in making travel arrangements and reimbursements – knowledge of Concur Travel System a plus

Experience in supporting multiple people and handling multi-line phones

Experience with proper grammar usage, spelling, composition, punctuation, and proofreading

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting.

Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals

The Sandra Day O’Connor College of Law at Arizona State University is one of the nation’s preeminent law schools, focused on offering students a personalized legal education. News & World Report , ASU Law offers students the opportunity to tailor their education, to match externships to their interests and career services resources to help land their ideal jobs. Additionally, ASU Law’s LEED Gold certified building in downtown Phoenix is steps away from the legal, political and economic heart of Arizona. Downtown Phoenix

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at . Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit .

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Fingerprint Check Statement

A fingerprint check is not required for this position.