Temporary Administrative/Professional Positions

Administrative Assistant

Every day, we help over 100,000 employers give their employees peace of mind by providing health, pharmacy, long and short-term disability, vision, dental and other insurance solutions. What makes us unique is that we can surround our clients with more services and more technology-based tools and a team of advisors that simply cares more than anyone else.

If you want a career giving people the reassurance that they can have access to the health care they need for themselves and their loved ones, join OneDigital.

The Administrative Assistant will assist with general administrative duties and day-to-day office operations. There will be a range of key responsibilities, so this is a great role for those who are flexible, have a "can-do" attitude, and who thrive in a fast-paced environment.

Warmly answer and appropriately direct all incoming telephone calls

Serve as the primary point of contact with building management, resolving issues related to maintenance, parking, power outages, security, and trash removal

Prep and maintain the kitchen daily by monitoring snacks, beverages, dishwasher, and coffee machine

Assist in maintaining all office equipment (copiers, shredders, etc.) Order and maintain office supplies, including paper, toner, and kitchen supplies

Submit IT service tickets and assist with issues affecting individual team members or the broader office

assist with setup, cleanup, and food selection/ordering for meetings

Assist with planning and day-of logistics for on- and off-site events

Coordinate client and prospect gifting campaigns (birthdays, holidays, bereavement, and special occasions)

Serve as the primary receiving and outbound coordinator for USPS, UPS, and FedEx

Scan and send documents to the corporate office as needed

Serves as a CRM superuser with deep platform expertise, including data hygiene and end-user support.

Update the CRM with policies, renewal dates, participants, premiums, projections, and documents

Pull reports from carrier websites as needed

Train staff on office equipment as needed

Complete additional administrative projects as assigned by the management team

Collaborate with the Marketing Manager to ensure onsite availability of required marketing materials and collateral

Serve as a culture champion, ensuring daily operations and office procedures align with OneDigital's cultural values

Good interpersonal and customer service skills

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company's performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, "protected characteristics"). Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience.