Remote Healthcare Administrative Professional

Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Department: Dept. of Social and Health Services
Salary Information: The high end of the salary range, Step M is typically a longevity step

DSHS HCLA Administrative Assistant 3
Make a meaningful impact in long-term care policy by embracing this thrilling opportunity. The WA Cares Fund is the first of its kind in the United States, showcasing why Washington State leads the nation in long-term care initiatives. Created by the WA State Legislature, the offers affordable long-term care insurance coverage to all working Washingtonians. This is a rare opportunity to become one of the founding team members as we introduce the nation's first long-term services and supports social insurance program.

DSHS's Home & Community Living Administration (HCLA) WCF is hiring key team members now to assist as we move toward the full implementation of the program. The innovative work that you do now will aid qualified people and their authorized representatives to apply for and access their earned benefits that help pay for daily-living activities. As the Administrative Assistant, you will serve as the principal assistant in administrative matters for the WA Cares Fund Benefits and Customer Care (BCC) Administrator. This position directs and/or coordinates special projects as requested by the BCC Administrator and BCC Deputy Administrator, the incumbent assists with preparation for meetings, including assembling materials and managing logistics for statewide events.
Our team is the first point of contact for this program, and we are responsible for helping Washingtonians understand this new benefit.

Coordinates BCC operations, maintains team calendars, make travel arrangements, screens, prioritizes and distributes electronic and other mail, transcribes minutes, screens calls and visitors
Assists in coordination, organization and/or direction to support the planning and implementation of the WA Cares Fund project or program activities
Prepares administrative paperwork and coordinates all processes for developing new positions and hiring, including entering records into FARM, coordinating positions description forms, requesting recruitment projects, setting up interviews and panels, tracking interview questions and facilitating completion of all hiring processes
Prepares correspondence for WA Cares Fund BCC Administrator and exercises signature authority on administrative correspondence
High school graduation or GED

Four years' of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work

Four years of on-hands practical experience working in a professional office setting.

Skill and ability to use Microsoft Office effectively in everyday work (Word, Excel, PowerPoint, Teams, OneNote, Visio)
Ability to work independently to establish priorities and organize work to enable completion of tasks through exercising good judgment, problem solving, and managing multiple simultaneous projects of varying size, complexity and urgency
Ability to write and prepare clear and effective reports, meeting minutes, agendas, email correspondence and other documents
Knowledge of government organization and administrative procedures, office methods and procedures, research and data collection and agency policies and procedures
Ability to troubleshoot common computer software challenges
Along with your on-line application, please submit:
It is crucial to our agency's vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.
Prior to a new hire, a background check including criminal record history may be conducted. Washington State Department of Social & Health Services is an equal opportunity employer and does not discriminate in any area of employment, its program or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at View phone number on click.appcast.io. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Family and Medical Leave Act (FMLA)
Please visit the State HR Website for more detailed information regarding benefits.