Administrative Professional (part-time or full-time)

Administrative Aide
Administrative Aide
Division Name: Academic Affairs
This position performs duties related to the operational needs of the College Dean's Office.
Insurance benefits, including health, dental, vision, and life

• Retirement and supplemental retirement planning options
• Paid holiday/administrative closures during Thanksgiving and Winter Breaks
• Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here:

26.00 - $28.00 per hour
High school graduation or equivalent
a) College course work in business, finance, accounting, or a related field:

• 120 semester hours or a Bachelor's degree equals three years (36 months)
• b) Progressively more responsible general or specialized office experience which included aspects of supervising staff or job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

Expertise using Excel, in particular pivot tables and related formulas.
Knowledge of social media platforms and the ability to create and edit postings.
Knowledge of Campus Solutions, Cognos, Colleague, Canvas, FormStack, MSFT Office Suite, and Qualtrics.
Expertise in setting up events, working with caterers, vendors, and campus facilities.
Expertise in writing and editing copy.
Monday - Friday; NOTE: Remote work is not available for this position
Required Applicant Documents
Please Note : These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Optional Applicant Documents
Certification of Retirement Annuity
Please Note : These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. This will be considered an incomplete application and incomplete applications will not be considered.
If you are using college or university coursework to qualify for this position, then transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.
To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.
The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.
Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at View phone number on click.appcast.io. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
Application Opened: 05/29/2026 06:15 PM CST

Application Closes: 06/07/2026 11:55 PM CST
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