REMOTE Administrative Professional

Administrative Support Specialist
This position provides office management and administrative support to both Student Life Budget & Finance (SLBF) and Student Life Technology Solutions (SLTS), with approximately 50% of the position's time allocated to each department. The financial and purchasing responsibilities outlined below will support both departments and their respective directors.
35% - Administrative Duties

help organize and curate SLTS's digital presence, and projects.
Manage keys and physical access to office space and scheduling system (based on building).
Make travel arrangements for unit staff as required.
Initiate Housing and Plant trades work orders into University systems and follow up as necessary.
Coordinate hiring process for student interns, temporary, and permanent employees, including scheduling, paperwork, etc.
30% - Program Administration

Coordinate with Information and Technology Services (ITS) and Student Life units to manage the current inventory of computer hardware.
15% - Routine Office Duties

Manage electronic calendars, schedule meetings/appointments, follow up on all schedule-related issues, and manage voice/electronic/written correspondence for unit leadership for both SLTS and SLBF.
Create and manage Excel spreadsheets by entering and updating data, developing and utilizing formulas, and implementing scripts to automate processes and enhance data analysis for both SLTS and SLBF.
Coordinate maintenance and repair of office equipment and University vehicles.
Perform routine purchasing transactions for office supplies, computer peripherals, and other items as directed by SLTS/SLBF leadership.
Monitor contracts for renewal and compliance, and assist in the creation, processing, and administration of service contracts in collaboration with Student Life purchasing.
10% - Financial Duties (for both departments)

Prepare projections of routine expenditures for products used in the office.
Assist in reconciling financial records.
Minimum of 3 years of administrative support experience
Demonstrated experience in Microsoft Excel
Demonstrated computer literacy in common Microsoft Office software (Word and PowerPoint), Google Workspace (Gmail, Calendar, Documents, Forms, Sheets, Slides, and Drive), and the ability to learn specialized software
Familiarity with coordinating with outside vendors and/or contractors.
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. S. is a precondition of employment and applicants for this position will not be sponsored for work visas.
Relocation will not be offered for this role.
#Position Responsibilities Criteria (leadership and behavioral qualities expected in this position):

Excellent interpersonal communication, written communication, and customer service skills.
Attention to detail, a high degree of accuracy, a commitment to confidentiality, and the ability to balance multiple simultaneous projects
Ability to be flexible to changing priorities and work effectively in dynamic environments.
Financial/Budgetary Responsibility:

Prepare projections of routine expenditures for office products.
Interface with M-Pathways, process purchase orders, P-Card transactions, and service contract payments.
Assist in reconciling financial records
This is a hybrid position working 40 hours per week Monday through Friday. This position would be in the office on Mondays and Thursdays and remote the other days of the week. A flexible schedule between 7:30 AM and 5 PM may be possible based on business needs.
Application Deadline
We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.