Front Desk Administrative Receptionist Position

Administrative Assistant/Receptionist

Our client, a respected organization in downtown Dayton, is seeking an experienced Administrative Assistant/Receptionist to serve as the welcoming face of the office while providing critical administrative and event support across the organization.

As an Administrative Assistant/Receptionist , you will play a key role in supporting daily operations, coordinating meetings and events, managing communications, and ensuring a professional experience for visitors, staff, and stakeholders.

The Administrative Assistant/Receptionist will be responsible for a wide variety of administrative and organizational functions, including:

Creating agendas, announcements, meeting materials, memos, and other business documents using Microsoft Word

Developing and maintaining spreadsheets, reports, tables, and data tracking tools in Microsoft Excel

Supporting hybrid and virtual meetings through Zoom, including breakout rooms, polls, surveys, attendee management, and technical troubleshooting

Managing calendars, databases, and administrative communications

Assisting with website updates and digital communications

Utilizing Constant Contact for marketing communications and outreach efforts

Maintaining membership rosters, tracking information, and managing conference room reservations through Google Sheets

Supporting office process improvements, including the use of AI tools and technology

Coordinating employee celebrations, board meetings, committee meetings, holiday events, and catered functions

Providing professional phone coverage and managing multi-line phone systems and switchboards

The ideal Administrative Assistant/Receptionist is highly organized, proactive, technically savvy, and comfortable juggling multiple priorities while maintaining exceptional attention to detail.

Required Qualifications Strong proficiency with Microsoft Office Suite

Intermediate to advanced Excel skills

Experience supporting Zoom meetings and virtual collaboration tools

Experience providing front desk, receptionist, or phone coverage

Excellent communication and customer service skills

Preferred Qualifications Associate's or Bachelor's degree

Familiarity with AI tools and process improvement initiatives

This Administrative Assistant/Receptionist position offers the chance to become an integral part of a mission-driven organization where your work will have a direct impact on daily operations and organizational success. You'll enjoy a professional environment, meaningful work, and the opportunity to contribute to special projects, events, and initiatives that make a difference.

If you're looking for a role where no two days are the same and your organizational talents can truly shine, we encourage you to apply for this Administrative Assistant/Receptionist opportunity today.