Paralegal - Legal Billing

Legal Assistant Job Type: Full - Time (Onsite)
Our client is seeking a Legal Assistant to join their team. The role owns calendar and travel management, client communications and intake logistics, billing coordination, matter-opening administration, and court e-filing logistics. You will ensure attorneys’ schedules, files, correspondence, and deadlines are organized, accurate, and current, and work closely with paralegals and other firm staff to support the smooth operation of active litigation matters.

Benefits: Parking, Health Insurance, Dental Insurance, and Retirement Plan

Manage calendars, arrange travel, schedule meetings, serve as a primary contact for client intake and communications, and maintain organized client files.
Matter Management & Billing: Process new matter openings and conflict checks, support attorney time entry and billing, manage expense reports, and handle incoming/outgoing correspondence.
Litigation Support: Prepare draft shells for pleadings and motions, assist with internal investigations and case files, and provide limited administrative coordination on South America cross-border matters.

Minimum of 2 years of experience as a legal assistant or legal secretary, preferably in litigation environment.
High school diploma or equivalent; associate’s degree or paralegal/legal secretarial certificate preferred.
Proficiency with Microsoft Office (Word, Outlook, Excel), Tabs3, NetDocs, PACER and e-filing systems for state and federal courts.
Experience supporting litigation attorneys in a mid-size or larger law firm.
Familiarity with billing and expense platforms and conflict-check procedures.
Bilingual (English/Spanish) skills, given the firm’s cross-border and South America matters.