Legal Services Paralegal

Requisition No: 884317 Agency: Office of the Attorney General

LEGAL ASSISTANT II - 41000045

Pay Plan: Career Service
Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.
This Legal Assistant II position is in the Office of the Attorney General within the Federal Habeas Corpus in West Palm Beach, Florida.
Two (2) years of secretarial/clerical experience and A high school diploma or equivalency.
A completed year of education can substitute on a year for year basis for required work experience.
Preference may be given to applicants with prior legal office experience and/or applicants with prior experience working for the State of Florida.
Preference may be given to applicants who demonstrate exemplary grammar and spelling skills as demonstrated by their application, resume, cover letter, and a timed, 20-minute skills assessment that will be given at the time of interview.
Legal Case Management:

Draft, edit and prepare legal documents under supervision of attorneys and staff.
Prepare routine correspondence based on preapproved document templates.
Electronically file documents with courts.
Maintain electronic case tracking database, requiring daily docketing and data entry of case notes and information.
Maintain electronic document management database, requiring daily uploading and indexing of all court filings served on the business unit.
Assist with data collection from outside agency partners.
Assist agency law enforcement with scanning documents.
General Administrative:

Send and track legal mail per established procedures and in accordance with State of Florida Administrative Rules and Rules of Federal Procedure.
Coordinate ordering of substantial paper copy jobs for legal service on opposing parties and/or the Federal Courts; receive orders in office and ensure proper service of such documents in the appropriate time and manner.
File receiving reports in the appropriate Purchasing database, save required receipts and send proper notification to supervisor and attorneys-of-record when copies are received.
Notarize documents as needed if a notary.
Responsible for all administrative activities as required.
Bilingual employees who are able may be asked to assist in translations as needed.
Train lower level Legal Assistants.
Specific task assignments will be related to the examples listed above and may vary based on the tasks applicable to the assigned Unit.
Candidate Profile (application) must be completed in its entirety.

Include supervisor names and phone numbers for all periods of employment.
Account for and explain any gaps in employment so that the hiring process is not delayed.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
If you experience problems applying online, please call the People First Service Center at View phone number on aiapply.co.
Nine paid holidays and one Personal Holiday each year.
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
Retirement plan options, including employer contributions (For more information, please click
Flexible Spending Accounts
Submit a complete and accurate application profile necessary for qualifying such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application.

Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
All state employees are required to participate in the direct deposit program pursuant to s. All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S. citizens and those lawfully authorized to work in the U.The Office of the Attorney General participates in the U.PERSONS WITH DISABILITY/ADA STATEMENT: The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at View phone number on aiapply.co. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: // If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. If you return to FRS employment before satisfying the required waiting period, your retirement may be voided, and you may have to repay all benefits you have received, including any Deferred Retirement Option Program (DROP) payout.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on aiapply.co). All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here.