Front Desk Administrative Receptionist Position

Administrative Assistant
We're currently hiring for an Administrative Assistant on behalf of a client in Jacksonville, FL!
We are seeking a dedicated Administrative Assistant to serve as the primary receptionist, providing a welcoming environment for visitors and employees. The successful candidate will provide comprehensive administrative support to office leadership, assisting with the preparation of reports, operating plans, presentations, and special projects.
Greet visitors and employees as the primary receptionist.
Provide administrative support to office leadership, including preparing reports, operating plans, and presentations.
Coordinate day-to-day office operations, including vendor communications, facility-related issues, and office supply management.
Partner with building management to address office maintenance and operational needs.
Assist with office moves, workstation assignments, and employee relocations.
Support quality assurance initiatives by coordinating quality review schedules and maintaining documentation.
Prepare, edit, and format business documents such as correspondence, reports, and meeting minutes.
Process purchase card transactions and maintain supporting documentation for accounting.
Draft and distribute office-wide communications on behalf of leadership.
Create and coordinate social media content highlighting office culture and events.
Support employee engagement committees and company culture initiatives.
Maintain organizational charts and office-wide distribution lists.
Perform additional administrative duties and special projects as assigned.
Administrative support experience.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Experience in customer service and reception.
Event planning and coordination skills.
Vendor and facilities coordination experience.
Human Resources support and onboarding experience.
Social media management, particularly LinkedIn.
This is a Contract to Hire position based out of Jacksonville, FL.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision; 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Employee Assistance Program; Application Deadline