Front Desk Administrative Receptionist Position

Description The Receptionist & Administrative Assistant will assist with the day-to-day administrative operations of the site including but not limited to greeting clients, answering phones, monitoring the front desk, responding to requests, maintaining calendars, typing, filing, data entry, sorting mail, and mail delivery. Position reports to the Office Manager.
Receives visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
Answers, screens, and forwards incoming phone calls.
Provides clerical and organizational support as directed by supervisor.
Processes requests and placing orders for office supplies at two administrative locations.
Obtain and distribute information for meeting attendees and assist in the coordination of on-site meetings as needed.
Sorts, opens and distributes mail, including FedEx, UPS, and other carriers, according to destination such as letters, bills, payments, inter-office mail, etc.
Drafts written responses or replies by phone or e-mail requests when necessary, and responding to regularly occurring requests for information.
Works in collaboration with other staff to cover phones, directing callers to the appropriate parties, answering questions and taking messages when necessary.
Follows routine clerical functions such as answering phones for supervisor or performing data entry, with accuracy, in a timely
Enters and maintains member custodial account records in the agency's accounting program. Collects, codes, reports, and maintains data on Members.
Maintains and reconciles petty cash
May be required to maintain confidential files including electronic records according to agency policy. All Thresholds records are to be maintained in such a fashion as to prevent unauthorized access as well as to reasonably protect them from fire, water damage or other hazards. May be required to coordinate and negotiate inter-departmental activities or requests such as grant proposal preparation, internal and external audits, conference room scheduling, etc.
Travels to other Thresholds locations as needed.
High School Diploma or GED required
Strong Microsoft Excel skills required
Working knowledge of computers, email and the internet and the ability to function in a computer-oriented office.
Ability to operate standard office equipment.
Ability to work independently and to take initiative and complete assignments with minimal instructions, adhere to existing policies and procedures, maintain records and deliver accurate reports.
Competitive pay - Salary Range: $19.00 - $21.50 per hour

• Dental insurance, vision insurance,4 medical insurance plans
• 403(b) retirement plan with 3% employer match
• Robust employee assistance program (EAP)
• Mileage reimbursement
• Cell phone reimbursement (up to $50/month)

One of the oldest and largest community mental health organizations in Illinois, we pride ourselves in being a Chicago Tribune Top Workplace and one of Chicago's 101 Best & Brightest Companies to Work For, several years in a row.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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