Service Administrative Professional

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Administrative Assistant Portland Admin FULLREG Clerical Portland, OR, US
At DCI Engineers, a welcoming and well-organized workplace helps our people do their best work. As an Administrative Assistant in our Portland, OR office, you will help create an organized, welcoming environment where employees can do their best work and project teams have the support they need to keep work moving. You will be a go-to resource for daily office operations, project administration, and the details that make a workplace feel connected and well cared for.
This is an opportunity to bring initiative, organization, and a service-minded approach to a role with variety and visibility. You will work closely with the office Managing Principal, Regional Administrative Manager, project teams, and shared-services partners across DCI.
You will help keep the office organized, responsive, and ready to support employees, clients, and project teams:
Create a welcoming office experience by greeting visitors, answering incoming calls, coordinating deliveries, and helping employees and guests find what they need.
Keep the workplace running smoothly by maintaining supplies and shared spaces, coordinating with building and office-service vendors, and addressing day-to-day facility needs.
Support organized project delivery by setting up and maintaining project information, contracts, folders, files, logs, and other administrative records in accordance with DCI standards.
Make the details easier for project teams by proofreading documents, preparing and routing files, assisting with printing and scanning, maintaining calendars, and coordinating travel, meetings, trainings, and license renewals.
Help financial processes stay on track by processing expense reports, coding receipts and invoices, supporting credit card reconciliation, and assisting with accounts receivable follow-up and related reporting.
Give new employees a strong start by preparing workspaces and coordinating onboarding and offboarding details with People & Culture, IT, and office leadership.
Promote a safe and prepared workplace by supporting office safety coordination, required documentation, and local compliance activities.
Build connection and community by coordinating office, client, learning, recognition, and volunteer events that bring people together and reflect DCI’s culture.
Professional communication skills and the ability to represent DCI thoughtfully in person, by phone, and in writing.
Discretion and professionalism when handling sensitive or confidential information.
Excellent writing, editing, and proofreading skills.
Proficiency in Microsoft Word and Excel , with the ability to learn new systems and office technology.
Adaptability and composure in a fast-paced environment where priorities may shift.
For nearly 40 years, strong relationships, shared knowledge, and a commitment to excellence have helped us grow into a firm with offices across the United States.
Collaborative - We create a connected experience across teams and offices, where people feel supported and can learn from one another.
Creative - We welcome new ways of thinking in our engineering work and in how we support our people and operations.
Community-Oriented - We build strong relationships and support the communities where we live and work.
Trust-Driven - We earn trust through accountability, strong performance, and doing what we say we will do.
If you enjoy bringing order to busy days, supporting people with care, and making an office work better through the details, you can make a meaningful impact at DCI.
Competitive salary + overtime earning opportunities
Company-paid medical, dental, and vision insurance
Tax-advantaged savings account options
Company-paid Life, AD&D, and Long-Term Disability insurance
Voluntary Short-Term Disability, Life, AD&D, and supplemental coverage
8 paid holidays, including 1 floating holiday

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