Head of Finance and Administration (CFO)

Originally known for our groundbreaking week-long live festivals placing science at the cultural core of New York City, the World Science Festival (WSF) has grown into an innovative multi- media organization that produces original content straddling science, technology, the arts, media, performance, journalism and education, with formats ranging across vibrant discussions and debates, to inspired collaborative works of theatre, film and music. Featuring outstanding talent and novel production techniques, our programming brings the most far-reaching and transformative ideas, discoveries and perspectives to a broad general audience. WSFs live events in 13 countries have garnered an in-person audience of over three million and its digital, educational and broadcast programming has received over 200 million views.

About the Opportunity: Reporting to the Director of Finance & Administration, the Finance Manager is responsible for the general ledger and provides oversight of all accounting, finance and reporting activities. She/he manages the day-to-day operations of the finance department, overseeing the functions of accounts payable, accounts receivable, and payroll, and is cross-trained in all areas. Working closely with the Director of Finance & Administration, the Finance Manager prepares and analyzes reports for management.

Responsibilities Include: Work with Director to develop, assess, and continuously improve systems and processes to achieve greater efficiencies and improve internal controls

Work closely with the Director to maintain the organization’s fiscal health by assisting in the preparation of comprehensive reports, such as your statement of cash flows, statement of activities, statement of financial position, and statement of functional expense, – including variance analyses and the oversight of restricted/unrestricted fund account activity

Coordinate the annual audit process and implement changes based on auditor recommendations, including assistance with preparation 990s and the Foundation’s annual financial statements

Review and prepare general journal entries, maintain general ledger, account reconciliations and analyses

Prepare monthly bank account reconciliations

Contribute to budget and long-range financial plan development and analysis

Enter budget data into QuickBooks program for annual projection and next year budget development

Monitor budget / performance throughout the year for major leases and license agreements

Own the accounts payable and receivable processes; including the review, processing and class coding of bills, check payments, deposits and credit card transactions, ensuring the accurate and appropriate coding and approval of all revenue to their appropriate accounts, including unrestricted, temporarily restricted and permanently restricted funds

Provide grants administration support with reporting, grant tracking, forecasting, program allocation monitoring, restricted funds and other reporting as needed by management and/or funders

Manage the Foundation’s payroll process – including vendor relationships, overseeing the timesheets submittal approvals and processing, unemployment and other employee benefit programs and analysis as needed.

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Ad hoc business reporting and support as required

The Successful Candidate will have: Minimum 5 years of financial experience. Bachelor’s Degree required.

Strong attention to detail.

Financial modeling skills.

Ability to anticipate, identify and resolve complex financial issues

Strong Analytical skills, including the ability to clearly link financial results to operation performance drivers, generate alternatives and drive positive change.

Demonstrated oral and written communication skills and ability to work cross functionally.

Demonstrated ability to multi-task, perform in a fast-paced environment & respond quickly to situational needs as they arise.

Proficient use of financial systems and analysis tools including Microsoft Office and QuickBooks

Salary and Benefits:

The salary range for this position is $85,000 to $95,000 annually, depending upon experience. WSF offers a comprehensive package of benefits.

Health, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Flexible Spending Accounts (FSAs)

Application Instructions:

Interestedcandidatesshouldsubmittheirapplication Here . Theapplicationprocessisaccessibletoallcandidates.Ifassistanceisneededaccessingjob openings orcompletingtheapplicationduetoadisability,pleasereachoutto View email address on click.appcast.io .

No phone calls please.

Equal Opportunity Employment Policy:

World Science Festival is an Equal Opportunity Employer and does not discriminate on the basis of an individual’s sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. WSF will consider qualified applicants in a manner consistent with the requirements of applicable “Fair Chance” laws.

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