FRONT DESK RECEPTIONIST (REMOTE ) full-time/part-time

An Official website of the Commonwealth of Massachusetts

Job Description - Receptionist (260006C1)

The Massachusetts Commission Against Discrimination (MCAD) is the independent state agency that enforces the Massachusetts anti-discrimination laws by investigating complaints of discrimination in employment, housing, public accommodations, and other aspects of everyday life. Pursuant to its mission to eradicate discrimination in the Commonwealth, the MCAD also offers remedial and preventative training, and publishes resources online such as model policies, posters, and guides.

The Massachusetts Commission Against Discrimination (MCAD) is seeking a dynamicand committed individual to provide receptionist support. The Receptionist will answer telephones; interact with the public on the telephone, through electronic mail, through the Comprehensive Case Management System (CCMS), and in-person; prepare and mail outgoing correspondence or parcels, including serving complaints on parties; prepare correspondence, forms, and reports for processing, storage, or forwarding; answer inquiries/information calls, schedule intakes, review and enter complaints into CCMS ; operate standard office machines and equipment, and perform related work as assigned. The basic purpose of this work is to provide administrative and reception support for the agency.

This position is expected to be on-site 5 days a week (Monday to Friday)

Answers the agency’s main switchboard, routes calls and requests for case status to appropriate staff, takes messages, and answers general questions about established agency procedures. Answers inquiries relative to laws, rules, regulations, policies, and procedures governing agency services.

Composes, serves, and files correspondence such as complaint service letters, information requests, meeting confirmations, etc. Serves complaints and corresponding letters and documents on parties through CCMS or through other approved means of communication.

Ensures the reception area is orderly and assists individuals in a timely, professional manner.

Follows front desk protocols, including obtaining supervisor, manager, or security assistance with a party or constituent who requires assistance or de‑escalation.

according to office procedures.

to appropriate individuals within the assigned unit.

Reviews and properly enters complaints into the case management system (CCMS) as assigned.

Operates standard office machines and equipment requiring brief orientation for use, such as photocopiers, other copying machines, scanners, central console telephone systems, shredders, or similar equipment.

Review forms, lists, documents, correspondence and/or complaints for accuracy and completeness.

Perform typing functions such as typing forms, routine correspondence, envelopes, labels, index cards, etc.

Notify appropriate parties, orally and in writing, of information such as meetings and conferences.

Perform typing functions requiring the ability to produce letters and memoranda.

Knowledge of the English language, including spelling, word meaning, and word usage.

Knowledge and proficiency in using Microsoft products, including Word, Outlook, and Excel.

Experience in using database programs.

Ability to use virtual meeting platforms such as Zoom or Teams.

Demonstrated ability to work remotely.

Ability to understand and apply the laws, rules, policies and procedures governing assigned unit activities.

Skill in operating general office machines and equipment such as photocopiers, other copying machines, scanners, file retrieval equipment, central console telephone systems, perforators, folders, electric staplers, shredders, or similar equipment.

Ability to explain the laws, rules, policies, and procedures governing assigned unit activities.

Office Support Specialist I
Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below:

An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.

An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

We take pride in providing a work experience that supports you, your loved ones, and your future.

An Equal Opportunity / Aff… Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.

Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements.

If you have Diversity, affirmations or equal employment opportunity questions or need a reasonable accommodation, please contact Diversity Officer / ADA Coordinator : Confidential : Potentially Eligible for a Hybrid Work Schedule : No

Administrative Services

Full-time

Shift