Front Desk Administrative Receptionist Position

Firestorm's hiring an Administrative Assistant who will be the first point of contact for everyone who walks through our doors: visitors, vendors, contractors, and partners. You will play a critical part in a security-conscious role that keeps our facility running smoothly, our lobby professional, and our team supported. You will work the 8:30 AM - 5:00 PM shift onsite at our San Diego headquarters.

Supports Front Desk & Visitor Management: Greets and assists visitors, verifies and reviews identification documents including government-issued IDs and passports prior to granting access, maintains visitor logs and badge procedures, and coordinates with internal teams regarding scheduled visitors and deliveries.

Maintains Building Security Procedures: Monitors front desk activity, escorts vendors, contractors, and guests throughout the facility as required, and escalates security concerns or unusual activity to the appropriate personnel promptly in accordance with company protocols.

Maintains Inventory & Facility Readiness: Monitors and orders office and break room supplies, ensures lobby and common areas remain clean and professional, and supports facility needs to maintain an organized and productive work environment

Handles Office Tasks: Manages filing, assists with rereporting and presentations needs, sets up meetings, reorders office supplies, and supports daily administrative functions to ensure the office operates efficiently.

Travel Coordination: Coordinates business travel arrangements for executives and employees, including flights, hotels, transportation, itineraries, and schedule changes while ensuring a smooth and efficient travel experience.

Supports Shipping and Receiving: Assists with daily shipping and receiving activities, including processing paperwork, managing incoming packages and deliveries, logging receipts, and coordinating distribution with Inventory and Operations teams to ensure timely delivery and accountability.

Provides comprehensive support to senior management and department heads, including but not limited to managing calendars, scheduling meetings, coordinating travel arrangements, and assisting with strategic scheduling priorities.

Communicates Professionally: Maintains courteous and professional communication via phone, email, mail, and in-person interactions with employees, leadership, visitors, vendors, and external partners. Performs Additional Administrative Duties: Assists with special projects, operational support tasks, and other responsibilities as directed by management.

High school diploma, GED or equivalent;

• 1+ years of experience in a front desk, receptionist, or administrative role
• Experience following security and/or access control protocols with consistency and attention to detail
• Experience with standard office tools including email, calendaring software, and basic office equipment

Associate or bachelor's degree

Familiarity with visitor management systems or access control software

Experience managing shipping, receiving, or package coordination

We welcome candidates who are local, relocation assistance is not available for this position

This position typically operates in a standard office setting and manufacturing environment. This role requires use of standard office equipment and may involve exposure to loud noise, heat, cold, dust, or chemicals (with PPE). Must have manual dexterity to operate standard office equipment.

Actual compensation may vary, and this range is subject to change as our compensation structure or market conditions evolve.

At Firestorm, we are building the future of expeditionary defense manufacturing and autonomous systems.

We develop mission-adaptable aerial systems and deployable manufacturing infrastructure designed to put capability directly into the hands of the warfighter. From modular unmanned aircraft to xCell -- our deployable microfactory -- our goal is to make defense systems rapidly deployable, adaptable, and producible at the point of need.

Backed by leading investors across defense, aerospace, and technology, Firestorm is redefining how defense capability is built, fielded, and sustained in contested environments.

We offer comprehensive medical, dental, and visions plans

• 401(k) Retirement Savings Plan to invest in your long-term retirement goals
• Equity grants for new hires
• Extremely generous company holiday calendar, including a holiday hiatus in November, & December.
• Lifestyle Spending Account
• Basic Life/AD&D, short-term and long-term disability insurance, 100% covered by Firestorm. Plus, the option to purchase additional life insurance for you and your family.
• Additional work-life services, such as free legal and financial support, are available to you as well.

S. government export control regulations, including the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR), you must be a U.S. citizen, lawful permanent resident of the U.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic under federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws, including the CA Fair Chance Initiative for Hiring Ordinance. We actively encourage members of recognized minorities, women, Veterans, and those with disabilities to apply, and we work to create a welcoming and supportive environment for all applicants throughout the interview process.

If you require accommodations or assistance during the application process, please don't hesitate to reach out to us at View email address on click.appcast.io.