Administrative Support Professional

Administrative Associate III
The Administrative Associate III provides high-level administrative and project support to clinical and research leadership while helping keep daily operations running smoothly in a fast-paced cardiovascular medicine environment.
We're Looking For Someone Who:

Has at least 4 years of administrative experience supporting leaders or complex teams
Excels at organization, prioritization, and managing competing deadlines
Demonstrates exceptional attention to detail and accuracy
Can work independently while collaborating effectively with a team
Has strong written and verbal communication skills
Is skilled at project coordination from start to finish
Is proficient in Microsoft Office, including creating reports and spreadsheets
Can manage calendars, coordinate meetings, and arrange travel
Has experience handling confidential information with professionalism
Takes initiative, solves problems proactively, and adapts well in a fast-paced environment
Has experience coordinating events, conferences, or seminars (preferred)
Has experience with financial tracking, budget reconciliation, or administrative reporting (preferred)
Has experience maintaining websites, social media, or digital content (preferred)
What You'll Do:

Provide administrative support to multiple clinical and research faculty members, section leadership, and the management team
Manage complex calendars, scheduling conflicts, meetings, and travel arrangements
Coordinate conferences, seminars, meetings, and special events from planning through execution
Draft, edit, proofread, and fact-check correspondence, presentations, reports, and other documents
Respond to phone calls and email inquiries while directing requests to the appropriate staff
Create and maintain reports, spreadsheets, and other administrative records
Process financial transactions, reconcile budgets, and research discrepancies
Assist with vendor coordination, office maintenance, and workspace projects
Update and maintain department documents, websites, brochures, and other communication materials
Act on behalf of leadership to establish priorities and resolve administrative issues
Collaborate with physicians, researchers, and administrative staff to support departmental goals
Provide general administrative support and assist with additional projects as needed
Why You'll Love Working Here:

Weekly pay
Paid sick leave
Health, vision, dental, pet insurance, and more