Remote Human Resources HR Rep

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary Reporting to the HR Manager, the Human Resources Representative plays a key role in supporting onboarding and operational HR processes for Professional Staff, including physicians, researchers, research staff, fellows, and residents. This position manages endtoend onboarding activities, ensures compliance with institutional and regulatory requirements, and serves as a central liaison between new hires, department leadership, payroll, credentialing, and other internal partners. Serve as primary liaison between hiring departments and new hires throughout the onboarding process.

Partner with departments to review offer letters and (CVs) for accuracy and compliance.

Discuss hiring issues with departments: expedited hires, visa delays, job profiles, and salary determinations.

Verify that salaries meet Postdoctoral PGY guidelines for incoming hires.

Reviewing and interpreting international degrees

Collecting and validating education verification letters from Registrar's office

Department & Liaison Onboarding Support Serve as primary liaison between hiring departments and new hires throughout the onboarding process.

Partner with departments to review offer letters and (CVs) for accuracy and compliance.

Discuss hiring issues with departments: expedited hires, visa delays, job profiles, and salary determinations.

Verify that salaries meet Postdoctoral PGY guidelines for incoming hires.

Reviewing and interpreting international degrees

Collecting and validating education verification letters from Registrar's office

PreBoarding & Onboarding Collect and review all required new hire documentation, including offer letters, new hire forms, CVs, and ids.

Manage the I9 process, including document review, complete forms and meet with incoming employee.

Send welcome emails to new hires and serve as an onboarding point of contact.

Enroll hires for New Hire Orientation

Workday Responsibilities Create and manage requisitions in Workday, confirming accuracy of supervisory organizations, job profiles, and replacement versus new position details.

Initiate applications for new hires and follow up to ensure timely completion.

Process and complete hiring transactions in Workday.

Maintain ongoing communication with departments and new hires to ensure readiness for the designated start date.

Manage AskMyHR sites and the onboarding website for new hires.

Triage and resolve complex cases involving visas, Workday issues, and sup orgs.

Maintain Access databases containing new hire information.

Appointments, Compliance & Documentation Support staff appointment process in accordance with the bylaws of the Professional Staff of the General Hospital.

Review, verify, and maintain sensitive employee and applicant documentation in secure databases

Required Qualifications Bachelor's degree preferred

Prior experience in HR, onboarding, or administrative support preferred

Experience working with Workday and Beeline platforms is a plus

Ability to handle sensitive and confidential information with discretion

Proficiency with Microsoft Outlook, Excel, and other standard office applications

Familiarity with employment eligibility requirements and immigration documentation (e.g., I9 process, work authorization visas) preferred

Strong customer service skills

Hybrid Model M-F Eastern Business Hours required

Onsite 1-2x/month for meetings or trainings - Assembly Row, Somerville

A quiet, secure, compliant workspace is required for remote workdays, and will be viewed and confirmed via Microsoft Teams Video on day 1 for all remote hires

HR will ensure that candidates have a HIPAA-compliant workspace (a dedicated, private workspace with a lockable file cabinet that is free from distraction and separate from others)

Remote Type Hybrid

Work Shift Day (United States of America)

Pay Range $19.81 - $28.30/Hourly

Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at View phone number on click.appcast.io.

Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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