Secretary (Temporary/Full-time)

A description of the business units can be found at:

TS SC - Accounts Management

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If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.
Serves as the liaison between the Director and key subordinate staff members and other key officials. Serves as liaison with Regional and National Office officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.
Acts as office manager for the Director's office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the Director's office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Prepares agenda for and conducts periodic secretarial training sessions for all secretaries.
Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters.
Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. Reviews agenda items for Executive Conferences and assembles digests, consolidates comments from management officials, and summarizes material for use by the Director in preparation for these conferences.
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Experience may have been gained in the public sector, private sector or through Volunteer Service. One year of experience refers to full-time work; To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week, on your resume.
Screening and answering telephone calls;
Reviewing correspondence, reports and other documents for proper format, grammar, punctuation, and mathematical correctness and writing simple or complex non-technical correspondence;
Briefing on important and office related facts, issues, and reports;
Providing administrative support services such as preparing personnel actions, reconciling bank/credit account statements and credit card reports and ordering and maintaining supplies;
Retrieving, gathering, and generating data, as well as using various word processing, spreadsheet, slides, and statistical data computer software applications.
Arranging meetings and conferences and assembling material for agenda items;
Reviewing action documents for grammar, format, clarity of information, and conformance with the manager's viewpoint;
Serving as liaison by briefing on views on current issues, programs, and activities;
Conducting periodic training sessions;
Performing administrative support assignments such as collecting data for the annual budget estimates, setting up controls to monitor expenses and recommending adjustments, preparing reports and requests for procurement of supplies and equipment; TIME AFTER COMPETITIVE APPOINTMENT (TACA): Current civilian employees must have completed at least 90 days of federal civilian service since their latest non-temporary appointment from a competitive referral certificate, known as time after competitive appointment. For this requirement, a competitive appointment is one where you applied to and were appointed from an announcement open to "All US Citizens".

TYPING AND OFFICE AUTOMATION (OA):

Typing: This position requires a qualified typist with a minimum typing speed of 40 words per minute (based on a 5-minute sample with three or fewer errors).
Office Automation (OA): This position requires experience using office automation systems, software practices and procedures.

Click here (Section 3, Explanation of Terms) or here for Foreign Education Credentialing instructions.
National Association of Credential Evaluation Services (NACES) or Association of International Credentials Evaluators (AICE).
In the event that a building is closed due to rent management, new hires may be placed in a local commuting location.
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