Secretary - Urgent!

Anticipated 9th Grade Secretary
$15.64/hr 37.5 hrs/wk
Building: Carlisle High School
Requirements: Act 24 Arrest/Conviction Certification; Act 34 Criminal Clearance; Act 151 Child Line Clearance; Act 114 FBI Fingerprinting Security Clearances; Act 168 Sexual Misconduct/Abuse Disclosure Release and SafeSchools Training
Essential Functions
Employee must have the ability to perform the following essential functions with or without reasonable accommodations:
Section A: Performance Responsibilities
Daily Building Operations: Oversee daily building operations to ensure the smooth and efficient functioning of the building. Responsibilities may include, but are not limited to:
Ensure classrooms are appropriately covered
Manage and assign building substitutes and day-to-day substitutes
Assign and track class coverages and payments
Support coverage of counseling and nurse offices (elementary-specific)
Communicate updates and changes from service providers (transportation, food service, etc.)
Manage building "hallpass" system
Manage parent notes, late arrivals, notes to class
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Front Office Management: Maintain oversight of front office. Responsibilities may include, but are not limited to:
Greet and direct visitors, students and staff
Ensure all parties adhere to visitor sign-in and sign-out procedures
Manage volunteers, student teachers, and others to ensure appropriate clearances and paperwork
Monitor students, family members, and other individuals in the office setting
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Stakeholder Interactions:
Maintain strong and supportive relationships with parents, students, and staff
Evaluate stakeholder needs, determine urgency, and make decisions on how to respond
Serve as an initial point of contact for questions and concerns
Triage unforeseen situations (emergency/conflict management and diffusing challenging situations)
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Discipline System and Records: Assist with the oversight and management of the disciplinary system. Responsibilities may include, but are not limited to:
Process and mail discipline referrals as directed by an administrator
Enter discipline records into the student information system
Prepare relevant discipline letters, citation notices, etc.
Track and update detention and suspension lists
Track and update proctor lists and coverages
Communicate relevant information to faculty, staff, and school police
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Student Accounting: Oversee functions related to student accounting. Responsibilities may include, but are not limited to:
Maintain accurate student accounting records (registrations, transfers, withdrawals, etc.)
Monitor student information collection (PowerSchool, beginning of year)
Track student enrollments across programs (in-person, CVA)
Note: Some buildings may employ a specific "counseling secretary" or similar position.
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Daily Attendance System: Assist with the management of attendance policies and procedures. Responsibilities may include, but are not limited to:
Enter attendance information into the student information system in a timely manner
Prepare and mail attendance letters (concern, medical requirement, other) as directed by an administrator
Track student absences (tardies, unlawful days, etc.)
Prepare attendance reports as needed
Note: Some buildings may employ a specific "attendance secretary" or similar position.
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Building Usage: Maintain oversight of building usage. Responsibilities may include, but are not limited to:
Schedule and track room/building usage
Monitor reservation of shared/common spaces
Respond to facility concerns, inform Maintenance Department, entering tickets, assessing emergency situations
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School Events and Activities: Assist with the implementation of various school events and activities. Responsibilities may include, but are not limited to:
Maintain building schedules and calendars
Organize and prepare for events and activities
Schedule rooms and locations
Prepare event materials (name tags, certificates, badges, etc.)
Reserve transportation for school trips
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Scheduling: Perform scheduling tasks for supervisors/administrators. Responsibilities may include, but are not limited to:
Schedule meetings
Schedule teacher observations, walkthroughs, and similar activities
Schedule special events
Register for and schedule out-of-district events
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Financial Responsibilities: Assist the building administrator with financial duties. Responsibilities may include, but are not limited to:
Maintain building budgets, requisitions, purchase cards, and related processes
Reconcile budgets and expenditures on a regular basis
Count money, make and track deposits
Maintain ledger accounts related to student activities
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General Communication: Communicate with stakeholders as required. Responsibilities may include, but are not limited to:
Manage faculty and staff emails, announcements, and communication
Prepare family and parent emails, letters, and communications
Prepare student emails, letters, and communications
Create building newsletters, if applicable
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General Office / Clerical: Perform general clerical duties. Responsibilities may include, but are not limited to:
Communicate with students, families, faculty, and staff email, phone, etc.
Prepare, open, and distribute mail and interoffice mail
Schedule appointments
Prepare, file and copy documents
Order office/building materials and supplies; maintain inventories as needed
Place work orders for malfunctioning equipment
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Position-Specific Responsibilities: Complete administrative responsibilities related to the specific positions, buildings, and/or levels. Examples:
Course selection and student scheduling
Coordination of / preparation for state assessments
Worker permits
Communication/oversight of virtual instruction students
Coordinate and track safety drills
Manage student special events
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Student Supervision: Assist as assigned with student supervision. Examples:
Monitoring students in the front office area
Assisting with special events or activities

• Other Duties: Perform other responsibilities as assigned.

Available: Immediately
Contact: Mrs. Michelle Sarokon
HR Coordinator
540 W. North St.
Carlisle, PA 17013
Carlisle Area School District